Operations Coordinator

1 week ago

Brisbane, Australia Trade and Investment Queensland Full time

Your contribution (key responsibilities and accountabilities)
To be successful in this role you will provide high level confidential administrative and operational support to the GMIOD including:

- Analysis, coordination and preparation of departmental, ministerial, parliamentary and cabinet briefings, agendas, reports, submissions and presentations/events
- Diary and travel management; monthly budget monitoring and analysis, processing expenditure approvals, invoices and accounts; reconciling monthly corporate cards
- Ensure quality control and efficient processing of all ministerial, senior executive and key stakeholder briefing materials are in place
- Undertaking research and analysis to identify a range of options to support executive decision making
- Maintaining excellent working knowledge of current matters relevant to the GMIOD.
- Actively participate in the delivery and coordination of other business management functions and projects both domestically and internationally as required.
- Maintain a high level of accuracy in all administrative documents associated with activities within the division.
- Coordinate stakeholder responses across the division on a range of operational and policy matters.
- In consultation with the Principal Advisor develop, implement and continuously improve office management systems including information management, filing and tracking systems.
- Establish and maintain effective communication strategies, protocols, stakeholder negotiation and liaison activities across cultures and other private and public sector organisations.
- Develop and foster effective relationships with key stakeholders across local, state and federal agencies, industry to continue to build commitment to long term growth.

Applications will remain current for a period of up to 12 months and may be considered for other vacancies (identical or similar), which may include employment on a temporary basis up to six months (full time or part time).
**APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button** Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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