Administration Officer

6 days ago

Hunter Valley, Australia Life Without Barriers Full time

**Job no**: 505111
**Employment type**: Part Time
**Location**: Newcastle, Maitland & Hunter
**Categories**: Administration/Customer Service

**About the Organisation**

Make a real difference in the lives of vulnerable Australians with this unique opportunity to provide both corporate expertise and community support. With a focus on people, not profit, Life Without Barriers’ corporate services team partners with our direct support staff, clients, and their families to ensure we continue our mission to change lives for the better. If a truly inclusive, collaborative, and fast-paced work environment sounds like your next career move, this is an opening not to be missed.

Life Without Barriers is a leading social purpose organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless and refugees and asylum seekers. Join a community of people dedicated to breaking down barriers.

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

**About the role**

As a key member of the Shared Services team, you will be responsible for a wide range of administrative and front desk duties (excluding phone answering). This includes greeting clients, families, and visitors in a professional and friendly manner. You will play a vital role in presenting a welcoming and efficient office environment and supporting day-to-day administrative tasks.

This is a permanent part-time role, with working days on Mondays, Thursdays and Fridays from 8:30am to 5:00pm. Some flexibility may be required based on operational needs.

**Key Responsibilities**
- Greet all visitors in a courteous, professional, and friendly manner.
- Ensure the reception, boardroom, kitchen, and shared areas are tidy and professionally presented at all times.
- Monitor and manage the visitor sign-in/out process to maintain security protocols.
- Sort and distribute incoming mail, and coordinate all outgoing mail (including express and registered post).
- Respond to desk, parking, and meeting room booking requests
- Provide general administrative support including data entry, filing, photocopying, laminating, and document preparation.
- Coordinate meeting room bookings and support meeting room setup as needed.
- Monitor and replenish office and stationery supplies as required.
- Assist other team members with ad hoc administrative tasks as needed.

**Skills & Experience**
- Prior experience in an administrative or front desk support role.
- Strong interpersonal and written communication skills.
- Ability to handle all matters with empathy and maintain a high level of confidentiality and discretion.
- Proven ability to manage time effectively and prioritise workload.
- A proactive approach to problem-solving and a willingness to take initiative.
- Competency in Microsoft Office programs (Word, Outlook, Excel, etc.).
- Ability to work independently as well as part of a collaborative team.

**Benefits**
- Opportunity to work for one of Australia's largest social purpose organisations
- Permanent part time role, based at our Head Office Newcastle
- Great salary packaging benefits

**How to Apply**

**Advertised**: 04 Jun 2025 AUS Eastern Standard Time
**Applications close**: 15 Jun 2025 23:55 AUS Eastern Standard Time

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