Executive Assistant

**State Library of NSW**
**Executive Assistant**
**Clerk Grade 5/6**
**Operations Division**
- Full-time, ongoing opportunity within one of Australia’s leading cultural institutions
- Competitive remuneration package up to $90,369 (package includes salary between $74,117 - 81,158, annual leave loading and superannuation)
- Supportive team environment and professional development opportunities

We are currently seeking an experienced Executive Assistant, to provide secretariat and administrative support to the Chief Operating Officer, and assist Operations Management team to improve collaboration, communication and staff engagement across the division.

Led by the Chief Operating Officer, the Operations Division provides strategic leadership, advice and solutions across the organisation, and comprises Finance, People and Culture, Security, Facilities, and Strategy and Risk functions. This Division also incorporates the Library’s commercial activities and the work of the State Library Foundation.

To be successful in the Executive Assistant role you will have the following knowledge and experience.
- strong time management and organisational skills with an ability to manage multiple requests with differing levels of urgency, complexity, and interdependencies
- a background in a similar executive support role with experience in successfully managing an executive’s diary and acting as the first point of contact
- experience in providing secretariat support to committees
- excellent interpersonal and communication skills, including a flair for well written correspondence and reports.
- a proven track record in proactively identifying process improvements to ensure quality service delivery
- demonstrated experience in dealing with confidential issues in a discreet and professional manner

To learn more about this exciting opportunity including the key accountabilities of this role please refer to the role description.

The health and wellbeing of staff and visitors to our Library is very important to us. We expect all parties to follow current health advice and strongly encourage vaccination when safe to do so.

**How to apply**?
Please answer the two pre-screening questions and submit an up-to-date CV along with a cover letter that outlines how your previous experience and knowledge will meet the key responsibilities of the role as outlined within the role description.

**Question 1**: Provide an example of when you were required to analyse and assess many requests. How did you prioritise what was most important and what needed to be escalated to a decision maker?

**Question 2**: Provide an example of a committee you have supported, outlining your role in ensuring the meeting agenda, papers and minutes are of a high quality.

**Enquiries**

**Talent Pool**
Applicants not initially offered a role but have been assessed through the recruitment process as being suitable will be placed in the Talent Pool to fill future vacancies as they arise. Placement in the Talent Pool remains valid for 18 months.

**Am I eligible to apply?**
- an Australian citizen or
- a permanent resident of Australia, or
- a New Zealand citizen with a current New Zealand passport or
- a citizen of another country with an appropriate visa that allows you to work in Australia for the period of temporary employment or if you are seeking ongoing employment you must hold a permanent visa that allows you to work in Australia.

**Role Description (pdf)**
**Role Description (word)**
**NSW Public Sector Capability Framework**
**State Library Accessibility Guide