Admin Assistant

5 days ago

Sydney Central Business District, Australia HAYS Full time

Administration Assistant. 3 months temp role with a view to become permanent. Insurance Company. CBD, Sydney

**Your new company**
***
A well known insurance company located in the heart of CBD, Sydney.

**Your new role**
***
As an Administration Assistant you would:

- Provide guidance to the underwriters to ensure all compliance and finance controls are adhered to in invoicing and transactions related to the clients
- Perform routine administrative tasks and support the general operations of the organisation by assisting underwriting staff and management, as well as being integral in the running of general office.
- Ensure all drafting and issuing requests are met in a timely manner. This includes amendments to draft documents if required.
- Updating systems with information where required and underwriters updated accordingly.
- Ensure follow up tasks and procedures are effectively maintained.
- Ensure all systems, policy files and records are properly maintained and meet audit standard requirements.
- Ensure all outstanding accounts and debtors are in line with the Broker’s credit terms and arrange extensions with relevant Security, if required, prior to approving or providing any extensions.
- Processing of all invoices (types will vary between departments) and on forwarded to Brokers/Clients or if required liaising with Brokers if error/change required.
- Set up and maintenance of all Brokers details within all systems
- Answer incoming telephone calls, determine purpose of the call and direct to correct staff or department.
- Responsible for all office reception duties including answering of the office door, general adhoc office requirements, stationary orders
- kitchen facilities are kept tidy and stocked where required
- Liaising with underwriters regarding couriers and organising where required
- Collection of mail daily from client's GPO Box and posting all mail from the office at the end of the day
- Sorting and Opening of all daily mail which includes date stamping and scanning to the system

**What you'll need to succeed**
- Knowledge of the legal / legislative environment in which the insurance industry operates.
- Previous underwriting experience.
- Knowledge of commercial insurance products.
- Knowledge of Risk Management issues faced by organisations.
- Knowledge of basic accounting and claims procedures.

**What you'll get in return***
- **$35p/h plus super**
***:

- **Opportunity for the role becoming permanent after 3-5 months**
***:

- **Vibrant and supportive team**

***

**What you need to do now**

Parul Singh

+61288601653

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2757954

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