Administration Assistant

2 weeks ago

Sydney, Australia Icon Full time

Part time or flexible working hours will be considered
- Located in Edgecliff, conveniently close to public transport.
- Supportive team culture with extra benefits

**Why Icon?**
The Icon Group, an Australian construction conglomerate comprised of three major companies, Icon, Minicon, and Barpa has over 800 employees, and offices located across Australia, New Zealand and the Pacific with diverse opportunities across a broad range of sectors and regions.

The group is backed by one of the top 20 construction companies in the world, the progressive, sustainability-focused, Kajima Corporation.

We are one of the largest construction providers in the country, currently delivering over on 85 projects ranging from $50 million to $800 million.

**About the Role**:
As an Administration Assistant, you will deliver efficient executive support, coordinate events and marketing activities, manage key documents, and support the Submissions team when needed. Your organisational skills, attention to detail, and ability to manage deadlines will be critical to the success of the team.

**Key Responsibilities**:

- Provide comprehensive administrative support, including diary management, meeting coordination, drafting correspondence, and maintaining accurate employee contact lists.
- Act as the first point of contact for internal stakeholders, manage calls, and assist with onboarding and offboarding processes, including IT setup and equipment collection.
- Organise and manage office operations, including maintaining clean spaces, stocking supplies, and ensuring the seamless execution of meetings and events.
- Coordinate travel, accommodation, and conference arrangements for the NSW team, ensuring adherence to relevant policies and guidelines.
- Manage financial tasks such as corporate credit card reconciliations, identifying cost efficiencies, and supporting value-for-money initiatives.
- Plan and execute corporate events, including venue selection, RSVP tracking, and sourcing gifts, while supporting marketing efforts and award submissions.

**Qualifications and Experience**:

- Relevant tertiary qualifications or equivalent industry experience.
- Strong organisational skills with the ability to manage multiple priorities.
- Exceptional attention to detail and time management abilities.
- Proficiency in office management, event coordination, and report preparation.

**Benefits and perks**:

- Access to our EAP (Employee Assistance Program)
- Market competitive Salary and excellent working environment
- Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
- Collaborative and values-based workplace culture
- Sporting and Social events
- Professional Memberships
- Discounts on Travel, Retail and Health

**How to apply**
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.

**Aboriginal, Torres Strait Islanders and Veterans are encouraged to apply

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