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Executive Assistant
2 weeks ago
Company Description
As Australia’s own global real estate success story, the Colliers brand was established in Australia in 1976. With 2000 people operating from 23 Australian and 26 New Zealand company owned and affiliate offices, we provide a full range of professional services for real estate investors, owners and occupiers across transactions, advisory and management.
We continue to build on a track record of revenue and profit growth, and have been widely recognised for our enterprising culture by the likes of:
- The Australian newspaper - ranked our ANZ business as the 20th most profitable enterprise in Australia, measured by return on shareholder funds.
- Aon - Best Employer in Australia for four years in a row.
- LinkedIn - “Top 25 Companies where Australia wants to work”
**Job Description**:
An opportunity has arisen for an Executive Assistant & Office Manager to join our highly successful and market leading Residential team.
Based in the Melbourne CBD office above our state-of-the-art project showroom, you will work directly with our two Directors providing high level administrative support, whilst also supporting the day to day running and operations of the Residential office and its people.
This multi-faceted role will provide you with exposure to all areas of the business, and suit someone who thrives in a fast paced environment.
Your key responsibilities will include:
- Support Directors with their day to day administration;
- Assist with preparation of client presentations and reports;
- Ensure all systems, registers, filing are maintained and up to date;
- Document and report on business support processes;
- Support, facilitate and implement projects to deadline;
- Resolve issues and refer enquiries to relevant departments and managers;
- Ensure general office upkeep (ordering stationary, maintaining kitchen etc);
- Organise office and team events throughout the year;
- Support the role out of any IT, Finance, HR and/or Legal team initatives;
- Oversee front of house area (receptionist) and display suites including rostering;
- Onboarding new staff members; and
- Assist with other administrative/adhoc duties as required.
**Qualifications**:
To be successful in this role, you ideally have the following:
- Administration background;
- Strong customer-centric approach;
- Intermediate MS office and advanced computer skills;
- High attention to detail;
- Excellent organisational skills;
- Exemplary written and verbal communication skills; and
- Proactive, team orientated attitude including a high level of initiative.
The successful applicant will be a flexible multi-tasker with a positive ‘can-do’ attitude.
In return, you will be provided with the opportunity to learn from the industry’s best, as well as receive significant support and mentorship to develop and grow your career at Colliers.
Additional Information
**About Colliers Residential Victoria**
For over 20 years, Colliers Residential Victoria has been a leading force within the residential property industry, offering clients access to global networks and an unrivalled level of experience and knowledge. With expertise spanning Build-to-sell (Project Marketing), Build-to-rent, Development Sites, Research and Strategic Advisory, the business has been involved in Melbourne’s largest, most defining projects. Colliers Residential Victoria has represented hundreds of developer clients, sold more than $20billion worth of apartments, helped pioneer the Build-to-rent sector and maintained the number 1 position in the Development Sites market with more than 30% market share.
