Administrator

3 days ago

Newcastle, Australia Hitachi Construction Machinery Full time

- Newcastle, NSW, Australia Full Time - Permanent-
- **About the Role**
Hitachi Construction Machinery Australia (HCA) is looking for a proactive and organised Branch Administrator to join our Newcastle team in Beresfield. This permanent full-time role supports day-to-day branch operations, service coordination, and compliance activities. Reporting to the Branch Coordinator, you'll play a key role in keeping things running smoothly across administration and service delivery.
- **Key Responsibilities**- Coordinate and maintain WHS documentation, inspections, and training records.
- Process service and subcontractor invoices, ensuring accuracy and timely closure of Work in Progress (WIP).
- Support the Parts and Service departments with job creation, reconciliation, invoicing, and purchase order management.
- Assist with payroll processing, timesheet collation, and leave tracking.
- Provide reception duties, manage branch visitors, and maintain office supplies and meeting room calendars.
- Maintain filing systems and support the transition to electronic records.
- Coordinate uniform orders, branch vehicle administration, and labour scheduling.
- Participate in internal audits and continuous improvement initiatives.

**To be successful in this role you will have**:

- Excellent verbal and written communication skills
- Demonstrated MS Office experience, including Word and Excel (experience in MS Dynamics is preferable but not essential)
- High level of enthusiasm, motivation, and preparedness to go the extra mile.
- Technical knowledge of earthmoving equipment would be advantageous.
- Sound administration and database management experience.
- Safety Conscious - A strong, developed awareness and commitment to personal and peer health and safety.

**Benefits**- **Competitive Salary + 11.5% Super**
- **Biannual Bonuses on offer**:Two discretionary company bonuses on offer
- **Discounts**: Save at 500+ retailers with orange benefits Including staff discounts on Hitachi Products
- **Health**: Discounted Medibank health insurance
- **Wellness**: Access to Employee Assistance Program
- **Training**: Ongoing development with career growth opportunities- **Who Are We?**
- Hitachi Construction Machinery Australia (HCA) is a global leader in providing machinery for the Construction, Mining, and Forestry industries. We are known for our commitment to excellence and innovation, delivering reliable, high-quality equipment backed by a dedicated team.

Submit your resume for consideration. At Hitachi, we believe success comes from the partnership of our market-leading products and exceptional people. We are an equal opportunity employer, committed to diversity and inclusivity.

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