Admin & Accounts

Working hours are Tuesday to Friday, 7am - 4pm.
YES we have a 3-DAY WEEKEND every week

You will oversee daily administrative and accounts related duties, ensuring ongoing and improved efficiency and smoothness of all day to day organisational processes.

Areas of strength should include administration, customer service, customer and stakeholder relationship management, human resources, accounts and bookkeeping, and IT / systems management.

Internally this will include the upkeep, organisation, and tidiness of facility common areas, as well as ordering of supplies required outside of Production (i.e. for the staffroom, bathroom, etc). The ultimate responsibility of this role is to support Production with information required to ensure customers are serviced on time every time, and to support the Director and business overall by successfully managing accounts receivables and payables and having financial information up to date and reported on a regular basis.

**CORE OBJECTIVES INCLUDE**:

- Maintain regular communication throughout the business to ensure proper operations and an ongoing high level of customer satisfaction
- Help manage the supply chain & order delivery process
- Booking and preparation of fortnightly delivery manifests and labels, and courier coordination across different delivery areas
- Maintain accounts payable and accounts receivable in Xero
- Maintain admin side of internal database software (updating customer contacts, assisting with orders or order adjustments where needed, etc)
- Assist with ensuring operations are carried on in an appropriate, cost effective way whilst not compromising on quality
- Care and maintenance of common workplace areas
- Assist with quality assurance and food compliance requirements
- Help to manage the onboarding process for new employees
- Maintain workplace computers, devices & software systems where needed
- Work closely with Operations Manager to achieve relevant objectives
- Upkeep, restock, and attend the ‘shopfront’ when customers come to our premises to purchase products
- Analysis of financial data to address problems and exploit opportunities
- Develop new processes and procedures (if needed) for optimising workflows and increasing efficiency

**EXPERIENCE / SKILLS**:

- Customer service
- Administrative duties
- Supply Chain Management
- Proficient with Google drive, Word and Excel and their google equivalents (‘docs’ and ‘sheets’)
- Proficient with MAC computers, iphones, ipads and systems (i.e. icloud, iphoto, and MacOS)
- Bookkeeping
- Accounting principles

**PERSONAL ATTRIBUTES**:

- Professional
- Perfectionist
- Ability to work under pressure
- Confident and friendly manner
- Genuine care for the work being done
- Takes initiative to improve things
- Fast learner
- Driven and motivated to be better individually and as a business
- Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills

**Job Types**: Part-time, Permanent

Pay: $56,000.00 per year

Expected hours: 34 per week

**Benefits**:

- Employee discount

Ability to commute/relocate:

- Dromana, VIC 3936: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Experienced with using MAC based devices and operating systems, including MAC computers, iphone and ipad?
- Experience with Xero accounting software?

Work Authorisation:

- Australia (required)

Work Location: In person