Executive Secretary

Joining Nestlé means you are joining the largest food and beverage company in the world. At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.

We are looking for an exceptional and motivated Executive Assistant and Office Administrator to join our Supply Chain team in Rhodes. In this role, you will join a collaborative team where you will be a strong team player with a history of delivering results in a dynamic environment. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

**A day in the Life**
- Reporting to our Supply Chain Oceania, a day in the life will look like:

- Maintain calendar, including scheduling meetings, appointments, and engagements for our Head of Supply Chain Director.
- Providing timely and effective administrative support to stakeholders, including expenses, budgets, catering and meeting related needs.
- Organisation of domestic and detailed international business-related travel
- End-to-end event management of internal and external team business activities, including various monthly and quarterly business meetings.
- Collate and manage documents requiring approval by senior stakeholders.
- Maintain team organisation chart and contact lists.
- Proactive preparation of agendas, minutes, consolidating of presentations, and liaising with presenters.
- New team member inductions and on-boarding
- Manage end to end process of purchase orders, including any issue resolution with parked and blocked purchase orders.
- Close collaboration with departmental EA peers

**What will make you successful?**
- 5+ years administrative experience
- Demonstrated track record in managing senior executives who interact with key internal and external stakeholders.
- You will be a strong, interactive, and approachable team player with a history of delivering results in a high pressure and dynamic environment.
- Strong communication skills, verbal and written and organisational skills.
- You will be an interactive and collaborative team player.
- Trusted point of contact, always ensuring discretion and confidentiality.

**Benefits**

You will have the chance to work with an outstanding and highly engaged team, build and grow your career with an inclusive, global FMCG leader.

In addition, we offer:

- Varied career experiences and personalised development support
- Wellbeing benefits including vaccinations and health insurance discounts.
- Diversity and Inclusion initiatives and program
- Paid parental and partner leave.
- Purchase Leave Scheme
- Volunteering leave, Sports leave, Emergency Services leave.
- Discounted Nestlé products
- Free gym access
- Parking onsite

**Applicants must be eligible to work in Australia and have Permanent Residency.