Executive Assistant

APS 4 - $74,882 - $81,521 per annum plus superannuation
- Emission Reduction Division
- Canberra, ACT

**Who we are**
The Emissions Reduction Division develops and implements Australia’s domestic policies and programs to get (and keep) Australia on track to at least 43 per cent reductions in emissions (vs 2005 levels) by 2030, and net zero by 2050. Our work spans the economy, with particular focus on the transport, agricultural and land sectors, and we work closely with colleagues in the Energy group. Our strategies and advice are complemented by the division’s oversight and policy advice for the Clean Energy Regulator.

The Division also delivers the National Greenhouse Accounts and emissions projections, which provide information on Australia’s historical, current and projected greenhouse gas emissions, fulfilling international reporting obligations. This data informs the design and tracks the effectiveness of domestic climate action and progress towards emissions reduction targets.

**The Job**
The Emissions Reduction Division is seeking APS4 Executive Assistants to join our divisional executive support team. These positions are accountable under general direction of Branch Manager or Divisional Executive Officer to perform moderately complex work to provide a range of administration, corporate and executive support activities across the division. The APS4 Executive Assistant will support one or more Branch Heads (Senior Executive Service Band 1).

Key responsibilities of the APS4 Executive Assistant are:

- Provide executive support to the SES, whilst delivering administrative advice to all areas that fall within the team.
- Maintain high level knowledge of the branch objectives including progress towards outcomes/outputs/projects to enable the provision of support and advice where appropriate.
- Diary management and coordination, including scheduling appointments and organising travel.
- Arranging meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders).
- Liaising with stakeholders of all levels including the Minister’s Office and providing assistance with general enquires.
- Coordinating and reconciling financial commitments for your SES consistent with policy and/or guidelines.
- Other duties as negotiated with their executive
- Support divisional culture and set the tone for an inviting and positive division that supports staff wellbeing and diversity.
- Bring forward ideas to improve how the division operates.

**What we are looking for**
**Skills and capabilities**
- Experience, or transferrable skills, in providing administrative support to senior executives
- Demonstrated capacity to liaise with a diverse range of people and build productive working relationships.
- Strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and high-pressure environment.
- Excellent communication and office management skills and enjoy working within a diverse and dynamic team environment.
- Demonstrated integrity and discretion in dealing with confidential and sensitive business matters.
- Ability to work autonomously as well as part of a team.

**Knowledge and experience**
These roles would suit those with previous experience in executive support, administration and/or coordination. The department is committed to a diverse and inclusive work environment.

**Eligibility and other requirements**
Citizenship - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

**Security Clearance** - This position requires a **Baseline Vetting**security clearance. You will be required to obtain and maintain a clearance at this level.

**Pre-employment Check** - Your suitability for employment will be assessed through a pre-employment screening process. This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period of 6 months.

**For additional information, please read the Job Description below.