Educator Passport Administrator

**POSITION NUMBER**

3988

**DEPARTMENT**

Professional Teaching Practice

**ROLE TYPE**

Non-teaching

**JOB TYPE**

Part time

**CONTRACT**

Fixed term

**LOCATION**

Fairfield

**APPLICATIONS CLOSE**

15 May 2025

**EDUCATOR PASSPORT ADMINISTRATOR**:

- **Fixed Term, Part Time (0.6 FTE, 22.8 hours) position until 31 December 2025**:

- **Annual Salary $66,244 - $71,926 + Superannuation**:

- **Grow your administrative career with Melbourne Polytechnic in this Education Passport Administrator position.**:

- **Based out of our Fairfield Campus surrounded by beautiful parklands, close to public transport where we also provide secure onsite parking.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
The Administrator (Educator Passport) is a key role that will support the successful implementation and ongoing use of Educator Passport through providing targeted administration pertaining to key duties aligned to the availability and functioning of the program. This role will have administrative responsibility for the daily operation of Educator Passport at Melbourne Polytechnic.
This role will collaborate with key internal and external stakeholders including the Educator Passport Consortium (led by Chisholm Institute). Influencing internal stakeholders, supporting stakeholder engagement and communicating in a timely manner with MP users are key components of this role.

**Duties**:

- All administrative duties relating to the key functions of Educator Passport, including (but not limited to):

- Adding new users
- Adding programs
- Marking completions/attendance for professional learning & programs
- Responding to user requests
- Running reports as required
- Providing key data and reports to relevant stakeholders
- End of year rollover
- Monitor and report on project activities, issues and risks, escalating as required
- Liaising with internal stakeholders to ensure timelines and key tasks are met.
- Collaborating and liaising with the Educator Passport administrator consortium group, and attending monthly meetings
- Provide advice to the consortium group and internal key stakeholders and users pertaining to the use of and potential improvements to Educator Passport
- Write reports and prepare correspondence relating to Educator Passport under the direction of the PTP Director
- Administrative support for the Professional Teaching Practice team as directed by the Director.

For a full list of key responsibilities and duties, please view the **position description**.

**Skills and Experience Required**:

- Appropriate tertiary qualification and / or relevant work experience.
- Demonstrated high level administrative skills including the ability to work independently and to coordinate administrative activities across delivery requirements in a designated work area.
- Demonstrated digital litracy and technical proficiency with technology, software and programs including the full Microsoft Office Suite.
- Demonstrated highly effective communication and interpersonal skills, together with the ability to exercise sound judgment and work in a self-directed manner.
- Demonstrated ability to contribute positively and function effectively as a team member.
- Demonstrated ability, commitment, and attitude to the provision of high-level customer service to all internal and external stakeholders.
- High level written communication to enable the preparation of routine correspondence and reports.
- Demonstrated ability to manage time, set priorities, plan and organise key work tasks.
- Demonstrated knowledge of and commitment to Occupational Health and Safety, Anti-Discrimination, Quality Assurance, Continuous Improvement, and sustainable work practices.
- A current Employee Working with Children Check Card will be required for the successful applicant.
- Successful applicant must be able to attain new National Police Check.

**How to Apply**:

- Current CV
- Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the **position description**)

A National Police Check is required for the successful applicant.

**Recruitment Agencies**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will