Ea - Part-time Geelong Location

1 week ago

Melbourne, Australia Bespoke Career Management Full time

**Sector**:Business Support
- **Job Ref**:57035

**About this role**:
Geelong-based and design-focused studio committed to the delivery of innovative and exceptional architecture, and thoughtful master planning.This practice engage with architecture as a problem-solving discipline, and one of their major strengths is a willingness to confer with clients/stakeholders and adapt imaginative intuition to the logical and pragmatic requirements of the project. They often engage in a collaborative approach with other architects, builders and developers with a shared commitment to the exploration of innovative architecture. This is an excellent opportunity for an experienced administrator or EA who wants flexibility and opportunity to work close to home.

**Key responsibilities**
- Provide PA/Co-ordination support to the CEO
- First point of contact for the CEO as required
- and interfacing with clients
- Manage information flow in a timely manner
- Prepare internal documents for CEO and team members.
- Manage the CEO’s calendar
- Prepare for and schedule meetings and appointments
- Carry out office-related errands
- Manage travel bookings and itineraries
- Maintain an organised filing system of paper and electronic documents
- Develop and sustain a level of professionalism among staff and clientele
- Assist with development of office systems and procedures
- Create architectural project files
- Account Payables / Account Receivables
- Invoicing in Xero
- Prepare and manage monthly budget reports
- Attend client meetings - provide minutes
- Managing documents and people for relevant meetings
- Manage logistics of day to day schedules for the CEO

**Skills & experience**
- Previous experience in PA/Executive Assistant role
- Excellent PR, communication and co-ordination skills
- Excellent interpersonal skills
- Strong work ethic and ability to take initiative
- Strong IT skills across Microsoft Office
- Solid knowledge of Xero
- Experience with account keeping and budgeting
- Interest in working in a small business
- Interest in architecture

**Benefits & culture**
- Flexibility to work for part of the week remotely - 3 days spread over 5 short days
- Opportunity to self-define and evolve the role as the practice evolves
- Be associated with a business with clear and distinct ethical values
- Ability to both contribute to and help define a long-term legacy

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