Course & Publications Administrator

Academic Group is a leading Western Australian education company. We have helped over 150,000 students achieve academic success by providing high-quality revision programs and study resources tailored to the Western Australian curriculum.

**Key Responsibilities**:
**Exam Paper and Publication Coordination**
- Coordinate exam paper production between writers and reviewers to ensure timely and high-quality submissions.
- Ensure all drafts and reviews are received by the due date and follow up on any delays.
- Verify that papers meet formatting guidelines and discuss any necessary revisions with writers and reviewers.
- Review material to ensure quality control of content and presentation.
- Conduct final checks on exam papers before distribution and raise any required changes.
- Assist schools with inquiries and facilitate the purchase of exam papers.
- Makes decisions related to publications administration within existing policies.
- Oversee copyright and obtain when required.
- Coordinate with design team to produce graphics and images for publications.
- Liaises directly with clients and teachers to coordinate exam paper, test, and booklet production.

**Contract and Project Administration**
- Develop, review, and manage contracts with writers and reviewers, including handling variations as needed.
- Resolve issues related to contracts and projects to ensure high-quality outcomes.
- Track and document project progress, ensuring deliverables meet contractual obligations.
- Prepare and submit reports to senior management on project outcomes and timelines.

**General Administration and Reporting**
- Maintain accurate records of publication processes, contracts, and project documentation.
- Provide administrative support to the Education and Publications Manager.
- Print and prepare teachers’ booklets for Holiday and School Programs, ensuring all materials are formatted, copied, and distributed on time.
- Review course material to ensure professional standards are met.
- Understand local curriculum changes and impacts to publications.
- Coordinate with teachers to finalise booklets before printing.
- Assist with other office administration tasks and general duties as required.
- The role will refer to the Managing Director for decisions outside policy guidelines.

**Qualifications and Experience**:

- Advanced Diploma or Bachelor’s degree in business administration, project management, or a related field.
- 3 years of full time experience in project coordination, contract management, or administration, preferably in an educational setting.
- Strong organizational and time management skills to ensure timely project completion.
- Experience in managing schedules, contracts, and stakeholder communication.
- Proficiency in Microsoft Office Suite and administrative tools for tracking projects and reporting.

**Skills and Attributes**:

- Excellent verbal and written communication skills.
- Ability to plan, organize, and oversee program and publication projects efficiently.
- Strong attention to detail and ability to maintain accurate documentation.
- Works well with others and contributes to a positive team environment.
- Maintains a high level of professionalism in handling sensitive information.
- Willingness to adjust to changing project requirements and priorities.
- Familiarity with contract management, compliance requirements, and quality assurance processes.

**Salary**: $77,000 - $80,000 per annum, plus superannuation

For further information about this role, please contact:
David Bagworth (Director)

Pay: $77,000.00 - $80,000.00 per year

Work Authorisation:

- Australia (preferred)

Work Location: In person