Administrative Assistant Macquarie Asset Management

Macquarie Asset Management is seeking an Administration Assistant to support its Public Investments business.

**Your responsibilities will include**:

- Processing of invoices and expense claims for the Public Investments business, adhering to our expense policies and procedures
- Arranging systems access for the business
- Working with the Executive Assistant team as required on varied office tasks such managing technology, organising internal team events and other ad hoc tasks
- Managing training hours for the business, recording training hours for executives
- Preparing / formatting documents, including papers, letters, presentations and other communications (Word, Excel, Powerpoint)
- Booking meeting rooms
- Maintaining attendance and gifts registers
- Collecting and sorting mail
- Maintaining an orderly and tidy workspace
- Organising and sourcing supplies
- Coordinating technology assistance

**To be successful in this role you will have**:

- One year plus experience in an administration role, or recently completed relevant studies
- High level of attention to detail
- Good communication skills with all levels of staff
- Strong organisational and time management abilities
- Confident, professional telephone manner and ability to liaise and communicate in a clear and articulate manner, on all levels
- Ability to solve problems and demonstrate initiative
- Background and/or interest in finance industry highly regarded
- Initiative and proactive work practices
- Ability to work under pressure and meet deadlines with limited supervision, setting own goals and objectives to support broader business objectives.

**Macquarie Asset Management**

Macquarie Asset Management (MAM) is Macquarie Group's funds management business. MAM is a full-service asset manager, offering a range of industry-leading capabilities and products including infrastructure and real asset management, securities investment management and structured access to funds, equity-based products and alternative assets. MAM has been managing assets for institutional and retail investors since 1980 in Australia, and 1929 in the United States. The group had $A532 billion in assets under management as at 31 December 2018.

MAM has global reach, with a team of over 1,400 staff located in over 20 countries including Australia, Asia, the UK, Europe and the US.

**Key Accountabilities**
- Assisting with staff movements including new starters, departures and transfers;
- Processing invoices, expense reimbursements, Cabcharge and Amex reconciliation;
- Arranging domestic travel bookings;
- Assist Business Support team with user access reviews
- Providing support/back-up to Sydney EAs during busy times and annual leave (where workload allows)

***Key Skills**
- Strong organisational and communication skills;
- High attention to detail, effective time management and multi-tasking skills;
- Be professional, flexible, and approachable with a positive attitude;
- Ability to work as part of a team and able to work autonomously managing own work deadlines to agreed outcomes;
- Ability to pick up procedures quickly will be beneficial

**About Macquarie Asset Management**

Macquarie Asset Management is a global asset manager that aims to deliver positive impact for everyone. Trusted by institutions, pension funds, governments, and individuals to manage more than $A735.5 billion in assets globally, we provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, renewables, natural assets, real estate, and transportation finance.

**Our commitment to Diversity, Equity and Inclusion**

The diversity of our people is one of our greatest strengths. An inclusive and equitable environment enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways.

Macquarie Asset Management is seeking an Administration Assistant to support its Public Investments business. MAM is a conviction-based, long-term global asset manager with offices in the United States, Australia, Asia and Europe. We offer strategies across a range of asset classes including listed equities, fixed interest and liquid alternatives, which are managed both by specialist in-house Macquarie investment teams and Macquarie Professional Series managers.

**Your responsibilities will include**:

- Processing of invoices and expense claims for the Public Investments business, adhering to our expense policies and procedures
- Arranging systems access for the business
- Working with the Executive Assistant team as required on varied office t