Retirement Living Administration Officer

2 weeks ago

Lake Haven, Australia RFBI Full time

**Part-time Position Available**

**About Us**

Royal Freemasons’ Benevolent Institution (RFBI) was established in 1880 to help people in need. RFBI is an independent, not-for-profit organisation operating in NSW and ACT. We are an award-winning, leading aged care provider with a vision to provide quality aged care services that are accessible by all people and has a positive impact on their lives. We operate 22 residential aged care villages, 21 retirement villages, and a range of home and community services across NSW and the ACT

**Role Overview**:**

As a Retirement Living - Administration Officer, Support RFBI Retirement Villages' financial, administrative, and operational functions under the Head of Retirement Living and Retirement Operations Manager. Ensure accurate financial reporting, smooth meeting coordination, efficient procurement, and proactive vacancy management. Contribute to strategic planning, risk mitigation, and customer relationship management, fostering the success of Retirement Living initiatives. Perform within legal and industry frameworks, upholding professional ethics and standards.

**Key Responsibilities**:

- Manage expense tracking and reporting, providing detailed financial insights for each village
- Generate sales and operations reports to assess village performance accurately.
- Contribute to forecasting efforts, providing regular updates for strategic planning.
- Ensure operational efficiency through proactive vacancy management and meeting coordination.
- Handle procurement tasks, including raising purchase orders and managing vendor setup.
- Provide general administrative support, including meeting coordination and document preparation.
- Coordinate customer relationship management activities, including sales incentives and feedback systems.
- Assist in marketing campaigns and events, maintaining stock levels of marketing collateral.
- Identify risks and opportunities within Retirement Villages, contributing to strategic risk management efforts.

**Qualifications and Experience**:

- 2+ years of administrative experience required.
- Strong grasp of financial management and budgeting.
- Proven track record in administrative roles, including meeting coordination and procurement.
- Excellent communication skills essential for effective collaboration and vendor management.
- Adaptability to thrive in dynamic environments.
- Dedication to delivering outstanding customer service.
- Ability to build positive relationships with residents, families, and external partners.
- Resilience and tenacity to overcome challenges.
- Persuasiveness and negotiation skills.
- Attention to detail for maintaining accuracy.
- Capacity for making informed and timely decisions.
- Results-oriented mindset, focused on achieving objectives.
- A current Nationally Coordinated Criminal History Check

**What’s in it for you?**
- Be a part of a supportive & friendly environment
- The opportunity to develop and grow within this organisation
- 17.5% Annual Leave loading to boost your holiday fund
- Salary packaging perks (up to $18,550) to increase your take home pay Benefits - Increase your package

Ready to Join Us?

If you're up for this exciting challenge, we'd love to hear from you Send us your CV and a tailored cover letter that showcases how your skills and experience align with our requirements. Don't forget, all shortlisted applicants will need to consent to a Nationally Coordinated Criminal History Check, provide two references, and complete a Pre-Employment Functional Assessment.

**Application Deadline: 20 March 2025

  • Maintenance Officer- Lake Haven

    6 days ago

    Lake Haven, Australia RFBI Full time

    **Part-Time Position** **About RFBI**: Royal Freemasons’ Benevolent Institution (RFBI) was established in 1880 to help people in need, today we are an award winning, leading aged care provider with a vision to provide quality aged care services that are accessible by all people and has a positive impact on their lives. We operate 22 residential aged care...

  • Retirement Village Attendant

    4 days ago

    North Haven, Australia AVEO GROUP Full time

    We are seeking a Retirement Village Attendant to join our team at our Aveo 'The Haven' Retirement Village, located in North Haven, SA. **Kindness l Care l Respect** **About the role**: - **Casual Position**: - **Shifts may be a mixture of day, night or overnight-sleepover shifts where you will be paid to stay in our community**: - Provide support and...

  • Senior Administration Officer

    1 week ago

    Lake Illawarra, New South Wales, Australia Bolton Clarke Full time $60,000 - $80,000 per year

    Bolton Clarke is Australia's largest independent, not-for-profit aged care provider shaping the future of positive ageing. With RSL Queensland and the Royal District Nursing Service at the heart of our DNA, we have been caring for Australians since 1885. Today, our exceptional teams support more than 130,000 people to live independently at home and across...

  • Office and HR Administrator

    6 days ago

    Lake Illawarra, New South Wales, Australia Anala Full time $70,000 - $120,000 per year

    Office and HR AdministratorAnala is seeking a part time HR and Office Administrator to join the team.AnalaAnala offers a high standard of supports for people living with complex care needs such as disabilities, mental health and trauma. Our programs and services are designed to ensure each and every client is supported to reach their goals and live their...

  • Maintenance Officer/gardener

    2 weeks ago

    Forest Lake, Australia Lendlease Full time

    The Business With 76+ villages and 17,000 residents nationally, Keyton (formerly known as Lendlease Retirement Living), is one of Australia's leading owners and operators of retirement living communities. Leveraging over 30 years of experience, our teams work across the country in a variety of departments and business units who all have one thing in common:...

  • Care at Home Coordinator

    1 week ago

    Lake Haven, Australia RFBI Full time $60,000 - $90,000 per year

    Full Time OpportunityAbout RFBI:Royal Freemasons' Benevolent Institution (RFBI) was established in 1880 to help people in need. RFBI has become a leading aged care provider with a vision to provide quality aged care services that are accessible by all people and has a positive impact on their lives. RFBI operates 22 residential aged care villages, 20...

  • Carer- Lake Haven

    1 day ago

    Lake Haven, Australia RFBI Full time

    **Casual Opportunities** **Position Information**: We are currently seeking an experienced aged care carer to join our wonderful team and work at our Lake Haven Village. You will play a key part in our care team by providing a wide range of personal care services to our residents. We are an award winning, leading aged care provider delivering best quality...

  • Carer - Lake Haven

    1 day ago

    Lake Haven, Australia RFBI Full time

    **Position Information**: We are currently seeking an experienced aged care carer to join our wonderful team and work at our lake Haven Village. You will play a key part in our care team by providing a wide range of personal care services to our residents. We are an award winning, leading aged care provider delivering best quality aged care services that are...

  • Disability Employment Consultant

    4 days ago

    Lake Haven, Australia APM Full time

    **Why join APM?** APM is a global health and human services organisation transforming lives since 1994. Be part of a 15,000-strong team across 11 countries, empowering people of all abilities to lead independent and fulfilling lives. Thrive with us, benefiting from exceptional career growth and development opportunities across our global network of...

  • DES Employment Consultant

    1 week ago

    Lake Haven, New South Wales, Australia APM Full time $60,000 - $80,000 per year

    Why join APM?APM is a global health and human services organisation transforming lives since 1994. Be part of a 15,000-strong team across 11 countries, empowering people of all abilities to lead independent and fulfilling lives. Thrive with us, benefiting from exceptional career growth and development opportunities across our global network of brands.About...