Examinations Coordinator, Assessment Services
1 week ago
Posted: 12/12/2024
Closing Date: 07/01/2025
Job Type: Permanent - Full Time
Location: Sydney CBD
Job Category: Administration and Office Support
**About the RACP**
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.
**Our Values**
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect
**Why Join Us?**
**Our 3-2-1 Hybrid Working Model**
- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.
**About the Role**
The position of Examinations Coordinator is in Assessment Services, Education, Learning and Assessment directorate. The Education, Learning and Assessment directorate is responsible for development of physician training curricula, selection into training, development of learning resources and evaluation systems for RACP training programs.
The primary purpose of Examination Coordinator role is, in conjunction with the Executive Officer - Divisional Clinical Examinations, to coordinate the planning, logistics and results release processes for Divisional Clinical Examination including providing administrative support for examination and committee processes and coordinating the involvement of other team members.
**Key Accountabilities**
- Manage timelines, processes, communications, and documentation to support the coordination and delivery of the examinations to ensure a high standard of service delivery
- Provide secretariat support to the Divisional examination committees and examiner panels, including preparation of agendas and briefs, organising and attending meetings, producing minutes, drafting reports and correspondence, and supporting the implementation of committee decisions, policies and procedures.
- Arrange calibration/training sessions and provide support to committees, panels, examiners, Local Examination Organisers, hospital administrative staff and other external stakeholders involved in the conducting of Divisional assessments.
- Provide general administrative support across Assessment Services as required. Any other duties as may be reasonably expected, and which are commensurate with the level of the post.
- Support the help desk function for the Divisional examination during the examination period including weekends.
**Desired Skills and Experience**:
**Essential Attributes**
- Relevant qualifications or an equivalent combination of relevant training and/or experience in administration
- Previous experience in an administrative support role in a very busy, complex, customer-focused work environment
- Excellent interpersonal skills and an ability to build partnerships and work collaboratively with others to meet shared objectives
- Effective planning and organisational skills with the ability to manage competing deadlines and high workloads without compromising quality and standards
- A commitment to professional and ethical client service
- High degree of accuracy and attention to detail, including proofreading skills
- Proven initiative and problem-solving skills
- Excellent written and oral communication skills, including the ability to deal with sensitive issues and enquiries, and to manage confidentiality
**Interested?
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