Program Co-ordinator

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive - and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries - and working together to build a future we can all trust.

**The role**:
Are you ready to be part of a dynamic team that plays a pivotal role in shaping the success of our Bids and Projects? We are seeking a highly organised and detail-oriented Program Coordinator to join our Above Water Systems team based in Garden Island. In this role, you will be responsible for coordinating and supporting the activities within the Project Management Office (PMO) or Project Office, ensuring the smooth execution of projects and bids. If you have a passion for project management, strong administrative skills, and the ability to work collaboratively, we want to hear from you

Responsibilities will include:

- Maintain PMO monthly cycle for on-time project delivery.
- Support project management structures and baselines.
- Assist Bid Manager in document production.
- Administer document repository (e.g., SharePoint).
- Create document templates and offer user guidance.
- Coordinate Bid Review actions and track author progress.
- Aid in response production and tender submission.
- Support post-bid activities: archive, audit, report.
- Enhance Bid Team processes with new tools.
- Provide admin support for projects.
- Maintain project records and file systems.
- Ensure timely delivery of project artifacts.
- Assist with reporting and meeting preparations.
- Handle travel arrangements and cost reconciliation.
- Process purchase requests and receipts.
- Coordinate business events and functions.

**How about you?**
- Business Administration, Engineering, TAFE Certificate, or equivalent experience.
- PMO experience over the full project lifecycle activities.
- Excellent teamwork skills with a positive and helpful spirit.
- Excellent written and oral communication skills.

**As part of our commitment, we offer**:

- Work on a site with the million-dollar view
- Leading leave policies
- Bonus and Medical Insurance
- On-site parking and subsidised transport options
- Growth and Development opportunities
- Study Assistance
- Employee discounts
- Gym Membership (Fitness passport)

**And now the fine Print**

As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance.

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right - no matter your background or personal circumstances - please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.