Administration Coordinator Homecare

Full-time Mon-Fri 9am-5pm
- 6 month fixed term role
- Continuous learning environment

Here at BlueCross, we are the largest, and leading provider of aged care in Victoria. We pride ourselves on the exceptional services we deliver to our clients within the community as well as the clients that reside within our 31 aged care Residences. We are passionate about our clients, and we love what we do

The purpose of our Administration Co-ordinator role is to provide high level administrative support and coordination to our HomeCare team, including Program Managers, to ensure efficient operations of all processes, systems and services.

This is a 6 month fixed-term full-time role Mon-Fri 9am-5pm at our new offices located in Burnley VIC.

**You will also be responsible for**:

- Administration duties at a high and fast-paced level
- Managing timelines and working to project deadlines
- High level customer service (internal and external)
- Recruitment, onboarding and inducting new employees
- Working with sensitive and confidential information
- Managing, reviewing, developing and maintaining office systems and procedures
- General administrative support
- Co-ordinating meeting bookings
- Preparing agendas and taking meeting notes
- Scanning and saving documentation
- Co-ordinating mail outs
- Document preparation
- Maintenance of office and staff registers
- Monitoring stock of staff equipment
- Arranging catering
- Making up client information packs
- Answer incoming calls, handling enquiries
- Maintaining databases, including the purchaser/provider database
- Ensure invoices are reconciled and processed in an efficient timeframe
- Ensuring compliance within our business unit and keeping meticulous records and employee files

**Essential**:

- Administration experience and superior organizational skills
- Ability to display initiative and work independently
- Exceptional time-management skills
- Self-motivation
- Experience or exposure to recruitment practices including interviewing and onboarding
- Demonstrated commitment to customer service and customer care
- Enthusiasm and commitment; practicality and common sense
- High level of written and verbal communication skills
- Ability to maintain confidentiality in all matters
- Covid vaccinations 3 doses, current flu vaccination & police check

**Desirable**
- Experience in aged care industry advantageous
- Experience managing an office budget

**What you will get from working here at BlueCross**:

- Competitive salary & brand new office facilities
- Opportunity to work as part of a close-knit team
- A continuous learning environment where the focus is on fun, learning and making a difference

We value our culture and share a passion and drive to make a real difference in the lives of our residents and clients. We take great pride in recruiting people who share this passion - after all, it’s our people that put the magic into aged care and enrich lives. We pride ourselves on providing a workplace for all our team members that are free of discrimination.

All people employed at BlueCross are required to undergo pre-employment screening that includes a current NDIS worker screening check, current Flu vaccination as well as your COVID vaccination and booster.