Accounts Administrator

Goldfish & Bay is a leading multi-disciplinary engineering consultancy, renowned for its commitment to excellence, creativity, and client satisfaction. We are currently seeking a motivated and detail-focused Accounts Administrator to join our finance and administration team in a part-time capacity.

Reporting directly to the Senior Accounts Administrator, this is a supportive role that plays an essential part in our day-to-day financial operations. Your primary focus will be managing accounts receivable and client payment follow-ups, alongside assisting with payroll, compliance obligations, and general bookkeeping.

This role is ideal for someone with strong interpersonal skills who is comfortable following up on overdue accounts, managing sensitive information, and working closely with internal and external stakeholders. It provides a clear pathway for progression into a more senior role over time and offers excellent exposure to end-to-end financial operations.

**Key Responsibilities**:

- **Accounts Receivable & Payment Follow-Up**_
- Monitor outstanding payments, issue reminders, and escalate unpaid accounts as required
- Maintain the aged debtors report and keep accurate records of communication
- Liaise with clients regarding invoices, payment disputes, and account reconciliations
- Support the Senior Accounts Administrator with debtor analysis and cash flow forecasting
- _**Support with Payroll & Statutory Reporting**_
- Handling and approving employee leave requests and assist with payroll processing
- Ensure records are accurate and assist in compliance reporting
- _**Bookkeeping & Financial Administration**_
- Process transactions including supplier invoices and petty cash
- Assist with reconciliations and support financial reporting and audits
- _**Security of Payment Act (SOPA) Compliance**_
- Assist with issuing payment claims and tracking statutory deadlines
- Work with legal advisors during adjudication processes
- _**Administrative & Internal Support**_
- Assist with data entry, document filing, and general admin tasks
- Support internal systems and help maintain compliance with financial procedures
- **Required Experience**:

- Certificate IV or higher in Accounting / Bookkeeping (or currently studying)
- At least 2-3 years of experience in a similar financial administration or accounts receivable role
- Strong communication and negotiation skills with confidence in liaising with clients
- High attention to detail and strong organisational skills
- Working knowledge of Xero and confidence in Microsoft Excel and Outlook
- Experience in the engineering, construction, or consulting industry (highly regarded)
- Familiarity with the Security of Payment Act (SOPA) is a bonus
- **Why Join Goldfish & Bay?**:

- Be part of a fast-growing, design-focused firm delivering award-winning projects
- Join a supportive and collaborative finance team with direct mentoring
- Gain hands-on exposure to a broad range of financial functions
- Enjoy a structured development pathway toward a Senior Accounts role

**Job Type**: Part-time

Pay: $30.00 - $35.00 per hour

Expected hours: 30.4 per week

**Benefits**:

- Employee mentoring program
- Professional development assistance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- Do you have previous invoicing experience?
- Which of the accounting software products are you experienced with?
- How many years of accounts receivable experience do you have?

**Education**:

- Diploma (preferred)

**Experience**:

- Accounts Administration / Bookkeeping: 2 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 09/06/2025
Expected Start Date: 09/06/2025