Arts Administrator

**Job description**:

- Manage and maintain office infrastructure, operations, policies, and procedures.
- Maintain organizational records and shared files.
- Manage the company’s IT and storage needs.
- Manage governance systems.
- Ensure the comprehensive management of all insurance requirements.
- Compliance with all legislative, industry, and government obligations, including, but not limited to, the submission of annual return to ACNC and annual statement to Consumer Affairs Victoria.
- Maintenance of positive relationships with government, philanthropic, donors, and corporate supporters
- Contributing to strategic planning processes
- Developing an Annual Business Plan aligned with the Company’s Strategic Plan
- Any other reasonable tasks as requested by the Executive Director.
- Oversight of financial strategies to support the company’s financial stability and sustainability
- The development and maintenance of financial policies, procedures, controls, and delegations, and adherence to the same by all personnel
- The development, maintenance, and monitoring of all operating/project budgets
- Financial accountability by company personnel (i.e., all programs and operations are delivered within board-approved budgets/revised forecasts)
- All account transactions are processed in MYOB in an accurate, timely manner
- Management of accounts payable and receivable
- Management of assets, liabilities, and depreciation
- Management of creditors and debtors
- Accurate monthly bank reconciliations
- The accurate processing of payroll and superannuation for all personnel
- Processing of reimbursements and the management of production floats/petty cash so that personnel have access to the funds needed to deliver tasks
- Management of BAS/PAYG obligations
- Reconciliation of income from third-party ticketing providers or online donation platforms
- Generation of monthly financial reports, including year-to-date actuals, revised year-end-projections, variance analyses, cash flow forecasts and balance sheet
- Interest and investment options are pro-actively managed throughout the year
- Management of bank accounts, online banking, company credit/debit cards
- Management of annual financial audit in cooperation with external auditors.
- The development and maintenance of a positive, inclusive, collaborative, and effective team that delivers on agreed company strategies and Key Performance Indicators, as set out in Western Edge’s Strategic Plan, Annual Business Plans, and Policy and Procedure Manual
- Be a strong communicator and collaborator who is comfortable liaising with a wide range of people, including, but not limited to: guest artists, mentees, observers, volunteers, support workers, youth participants, FOH personnel, venue staff, core company staff, funders, suppliers, industry peers, and audiences.
- Be present weekly to work in collaboration with staff and project personnel
- Attend Western Edge events and programs from time to time, and represent Western Edge at external events as required (this may require evening and weekend work)
- Have excellent time management and project management skills which they will independently manage to support program needs and organisational deadlines.

**Qualifications/Attributes**:

- Must hold a diploma in Business/Management or at least 5 years of relevant work experience in lieu of the qualification.
- Must possess at least a minimum of 2 years of relevant work experience.
- Knowledge of purchasing supplies, groundskeeping, and equipment repair is essential.
- Must be warm, polite, and friendly and can approach customers and visitors well.
- Ability to analyse complex plans, processes, and what-if scenarios.
- Ability to perform sensitivity analyses and provide reports.

**Salary Range**: $70,000-$85,000 p.a. excluding superannuation.

Pay: $75,000.00 - $85,000.00 per year

Work Location: In person