Administration Officer

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 2

**Occupation**:Administration

**Location**:Melbourne - Southern suburbs

**Reference**:1487733

**Selection Criteria**:

- SC1-Demonstrated ability to communicate effectively with a wide range of individuals including teaching staff, non-teaching staff, parents and students.
- SC2-Demonstrated capacity and the technical knowledge and expertise relevant to the position. Proficiency in Compass and CASES21 Administration and Finance would be favourable. Must be proficient in Microsoft Suite.
- SC3-An excellent team player able to demonstrate ability to develop and support team members.
- SC4- Demonstrated high level of organisational skills and ability to coordinate and prioritise workflow, time management skills along with the ability to work to and meet deadlines

**Role**:

- This is a full-time position and maximum of 7 days school holidays attendance per year.
- An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
- An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
- Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
- A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
- An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:

- Manage client reception and office operations
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork and liaise with school staff in regard to support requirements
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Coordinate the delivery of administrative services within the school
- Develop and implement strategies to ensure effective administration procedures
- Manage the processing of student admissions, registrations, enrolments and transfers
- Follow Student Attendance procedures in accordance with DET and school police
- Maintain and update office records, enrolment data, diary re