Deputy Company Secretary

At Latitude, we make it possible - for our customers, our communities, and our people. We believe in creating opportunities that truly matter, helping you thrive both professionally and personally. That’s why we offer benefits that make a real difference in your life.

We make it possible
- to spend more time with your loved ones - with an extra week of paid leave each year through our Take 5 initiative.
- to balance work and life - with a hybrid working model, giving you the flexibility to work from home while connecting in the office just three days a week or work remote for certain roles.
- to put your wellbeing first - with Sonder, a 24/7 support app for mental and physical wellness.
- to access great financial benefits - with discounts on Latitude products and services.

Reporting to the General Counsel, the Deputy Company Secretary plays a critical role in supporting Latitude’s Board and its Committees to meet their obligations under the Corporations Act, ASX Listing Rules, and other applicable governance obligations. While the General Counsel acts as the primary liaison to the Board, the Deputy Company Secretary will provide hands-on support to ensure the efficient and compliant operation of all governance processes across the organisation.

This position supports the delivery of effective corporate governance, statutory compliance, and disclosure practices in a highly regulated, ASX-listed financial services environment.

In this role, you’ll:
1. Governance & Board Support
- Provide high-quality secretariat support for Board and Board Committees - including meeting scheduling, agenda preparation, collation and distribution of Board papers, attending Board and Board Committee meetings, drafting minutes, and tracking action items.
- Assist the General Counsel in drafting Latitude’s response to the ASX Corporate Governance Principles and Recommendations.
- Support the General Counsel in advising the Board on emerging governance trends, legislative updates, and compliance risks.
- Maintain and update corporate governance documentation, including Board and Committee charters, governance frameworks, and policies.

2. ASX Listing Rule Compliance
- Monitor and assist with compliance activities relating to the ASX Listing Rules.
- Prepare and coordinate statutory filings and disclosures, such as ASX announcements, Director interest disclosures
- Collaborate with the General Counsel and members of the Executive Leadership team to support continuous disclosure obligations and ensure timely market announcements.

3. Shareholder & Stakeholder Engagement
- Coordinate shareholder-related activities including the AGM process and annual reporting.
- Support the General Counsel by drafting the Notice of Meeting.
- Act as liaison with share registry providers and assist in managing shareholder communications and enquiries.
- Lead and support the Legal and Finance teams, to prepare and review Annual reports and other investor-related materials, where appropriate.

4. Corporate Record Management
- Maintain accurate and compliant statutory records including registers, Board and Committee minutes, and legal documents.
- Ensure Director and Officer records are up-to-date, including appointments, resignations, consents, and indemnities.

5. Board Development & Induction
- Manage the induction and onboarding process for new Directors, in collaboration with the General Counsel.
- Support ongoing training, education, and development initiatives for Board and Committee members to ensure continuous improvement and compliance with governance standards.
- Tertiary qualifications in Law, Business, Commerce, or a related field.
- Minimum of 5 years’ experience in a governance, legal, or assistant/deputy company secretariat role preferably in an ASX-listed or regulated financial services environment or top tier law firm advising ASX-listed companies.
- Deep understanding of ASX Listing Rules and other applicable corporate governance requirements, including under Corporations Act 2001
- Corporate governance frameworks and disclosure obligations.
- Prior experience in legal practice, corporate advisory, or in-house governance teams.

Key Competencies
- Meticulous attention to detail and sound professional judgment.
- Excellent interpersonal and communication skills—both written and verbal.
- Ability to handle confidential matters with integrity and discretion.
- Strong organisational and stakeholder management skills, with the ability to work collaboratively across functions and at executive levels.
- Confident in supporting senior leaders and engaging with Board and Committee members.

Latitude offers a flexible working environment. We support a safe, healthy, engaging, and productive working environment for all employees and workers, whether that be in your home, the office or a combination of both.

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