Legal Assistant

**BRISBANE**

**THE OPPORTUNITY**

We are seeking an experience Legal Assistant (Legal Secretary) to join our award-winning Real Estate team in our Brisbane office. This role will see you provide high level support to Partner Luke Simpson and his high-volume practice.
This role will suit a motivated secretary looking to demonstrate their exceptional matter management skills, in particular billing. You will need a passion for working collaboratively within a team, a proactive approach to delivering your work and strong attention to detail.
This is a job-share position where you will be work Monday to Tuesday, 9:00 am to 5:30 pm.

**Key responsibilities**:

- Planning for and delivering high quality, accurate work whilst managing deadlines and competing priorities
- Managing the billing process for your direct team including clients with specific billing requirements
- Assisting Luke Simpson and lawyers with client and cost reporting requirements
- Managing the billing process for your direct team including clients with specific billing requirements
- Managing internal and external appointments with appropriate meeting lead times including travel and diary management
- Assisting with meeting preparation and the coordination of post meeting actions
- Capturing and sharing information about client specific requirements
- Coaching and mentoring team Administrative Assistants
- Coordinating and managing a broad variety of responsibilities and deliverables (including delegating where appropriate and maintaining ownership and responsibility for outcomes).

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

To be successful, you will have:

- A minimum of 3 years' Legal Secretary experience
- Strong matter management and billing experience (Aderant Expert)
- Ability to anticipate Partner requirements to reduce administrative time
- Impeccable attention to detail
- Strong time management and organisational skills; ability to prioritise your time across a number of busy matters
- Excellent interpersonal skills
- Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

**GROUP / TEAM**

Office Operations

**GROUP / TEAM DESCRIPTION**

Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its purpose effectively, whether that’s an office, a breakout area or a conference room.

The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.

**What we offer**:

- At Herbert Smith Freehills we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client and learning needs.
- To continue to support our staff working from home as a part of Agile 60, we offer an allowance for home office furniture as well as IT equipment.
- We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality.
- At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus, and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
- People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you.

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Permanent

**WORKING PATTERN**

Part Time

**DIVERSITY & INCLUSION**

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide