Specialist Sports Program Operations Manager

**Overview**:
**Work type**:Full time

**Salary**:Salary not specified

**Grade**:Ed Support Level 1-Range 4

**Occupation**: Other

**Location**: Geelong

**Reference**: 1474933

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work, collaborate and communicate effectively in a team environment, including high level oral and written communication skills.

**SC3** Possess the technical knowledge and expertise relevant to the position in the Specialist Sports Program

**SC4** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC**5 Demonstrated capacity to successfully manage projects and/or events.

**Role**:
The Operations Manager is responsible for leading and managing the operational services for the Specialist Sports Program including;
- SSV, Competition, Event Management (including excursions and camps) and co-ordination
- SSP Bookings and Administration
- Digital Marketing and Event Promotions

Student-Athlete recruitment (trials, clinics and co-ordination of these events) and retention (student numbers, names, sports etc)

**Responsibilities**:

- Form part of the WHC SSP Management Team
- _ Events, Camps and Competitions:_
- Manage and co-ordinate all Events, Camps, Excursions and Competitions for Netball, Soccer and Basketball (compass, communications, bookings, invoicing, purchase orders, buses, Council and DOT approvals, student communications, uniform distribution / collection / cleaning, team sheets, fixtures, consent etc).
- In addition, liaise with and provide managerial support in this area to the AFL program (upskill)
- Communicate all events school-wide to increase awareness and minimise impact on learning
- _ Bookings and Administration_
- Complete weekly bus and venue bookings for netball, basketball and soccer
- Order equipment and uniforms (as required) for netball, basketball and soccer
- Raise purchase orders and process invoices for above
- Provide a term report on sport costings (venue, buses, equipment, uniform) to SSP Leader for budgeting purposes
- Liaise with SSP leader regarding program budgets and available funds for bookings, buses and equipment, to ensure programs remain in budget
- Monitor WHC Mainstream events and activities that impact SSP bookings (cancel and communicate to SSP coaches and staff)
- _ DOT:_
- Attend DOT 1 period / week
- Communicate outcomes of SSP Events from DOT / Council to coaches and SSP Leader
- _ Student Enrolments and Recruitment:_
- Develop and implement with coaches of each pillar sport initiatives and recruitment activities to attract student athletes to WHC Specialist Sport Program.
- Where possible attend district and division SSV events, to identify potential future student-athletes and promote WHC as a pathway for them to consider
- Liaise with National Sporting Organisations, Primary School Staff, local clubs, alumni and other partners regarding WHC trial and sports clinics promoting our college.
- Attend, co-ordinate and communicate with families and SSP regarding student trials and clinics, supporting selection processes
- Make recommendations regarding SSP student enrolments. Liaise with the SSP Leader and WHC Enrolment Officer (Sophie Trezise), regarding student 'rankings¿ and sport priorities (females / sport / numbers etc).
- _
Student Transition:_ Support the onboarding of new student-athletes to WHC (in conjunction with the Athlete Wellbeing support person), including family induction at Year 7, Year 8 - 12.
- _ Media and Marketing_
- Promote SSP to WHC social media platforms
- Liaise with Circus Media regarding WHC website, landing pages, content and social media - keep all content relevant, accurate and up to date
- _ Victorian High Abilities Program and Student Excellence_
- Support the teaching and learning VHAP program across the College.
- Supervise students in VHAP
- Utilise Student Excellence funding to find and provide opportunities for WHC students and leaders
- _ Other Duties as required;_
- Assist with the co-ordination of SSP parent-carer events (information evenings and educational sessions)
- Support student athletes with significant student absences due to sporting commitments by mentoring them pre and post absences, and by liaising with their teachers as applicable.
- Other duties as directed by the Principal or SSP Leader

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school envi