Executive Assistant to The CEO

**Executive Assistant to the CEO (Smoothx & Opportunity Empire)**

**Location**: Sunshine Coast, QLD (Office-based 4 days per week, Fridays optional) **Company**: Opportunity Empire Pty Ltd

**About Us**

**Opportunity Empire (OE)** is the shared operating hub for a growing portfolio of global companies led by CEO Glen Davis — including **Smoothx**, **The Business Game**, and more. Our mission is simple**:Simplify life, scale impact, and help exceptional people build exceptional businesses.**

Our flagship brand, **Smoothx**, is a fast-scaling SaaS company connecting the construction and finance industries across APAC, North America, and the UK. We’re expanding fast and looking for a world-class **Executive Assistant** to help the CEO stay organised, focused, and one step ahead.

**The Role**

This is not your typical EA role — you’ll be the **CEO’s right hand**, managing communication, coordination, and execution across multiple businesses. You’ll help the CEO maintain clarity and flow across the group, acting as the **bridge between leadership, operations, and external partners.**

**Key Responsibilities**:

- Coordinate **meetings**, prepare agendas, take notes, and ensure **follow-ups** are actioned.
- Liaise with **General Managers** and team leads across Smoothx and other OE companies.
- Maintain up-to-date **reporting dashboards** and company scorecards.
- Write **internal updates, job ads, and communications** on behalf of the CEO.
- Coordinate **travel, accommodation, and events** for the CEO and teams across Australia and abroad.
- Be the CEO’s **eyes and ears** in the business — ensuring nothing slips through the cracks.

**About You**

You’re a high-performing operator who loves bringing structure to chaos. You thrive in a dynamic environment, balancing precision with adaptability. You can communicate at an executive level while managing details with absolute accuracy.

**You’ll need**:

- **3+ years** of EA, PA or Operations experience (CEO/Director level preferred).
- Exceptional **spelling, grammar, and written communication** skills.
- High attention to detail and organisational discipline.
- Proficiency with **Google Workspace, Notion, Slack, ClickUp**, or similar tools.
- Professional presence, confidentiality, and emotional intelligence.

**Work Environment**
- **4 days per week in our Sunshine Coast office** (Baringa area).
- **Fridays optional** — work from home or take the day flexibly based on output.
- Collaborative, positive culture with global exposure and diverse projects.

**What You’ll Get**
- Direct access and mentorship from the CEO across multiple industries.
- A front-row seat in scaling global companies — from SaaS to media and investments.
- Freedom to grow your role and shape internal operations.
- Supportive, fast-moving, and values-driven team culture.

**Job Types**: Full-time, Part-time

Pay: From $66,259.92 per year

Expected hours: No less than 30 per week

Work Location: In person