Ethics and Governance Administration Officer

Job Title

Ethics and Governance Administration Officer

Job Description

An excellent opportunity is available for a Ethics and Governance Administration Officer to join the Governance, Risk and Compliance Department at Australia’s pre-eminent biomedical research institute.

About the Position

Good governance and oversight, including ethics and compliance are essential aspects of a responsible research organization. By reviewing research proposals, regulatory committees such as the Human and Animal Research Ethics Committees and the Institutional Biosafety committee (IBC) play an essential role in ensuring compliance, ethics and governance at WEHI. The core role of the Ethics and Governance Administration Officer will be to aid the Governance, Risk and Compliance (GRC) Ethics Team with the administrative tasks related to supporting these committees.

Key responsibilities

Processing of Applications- Assist in administering and maintaining records in the relevant committee online databases.

Committee Support- Assist in the preparation of meeting agendas and other documents and circulating to members of the GRC Committees in a timely manner.- Assist in meeting admin (including room bookings, catering and facilitating external member attendance).- Assist in meeting follow-up such writing accurate minutes, communicating with researchers regarding committee decisions, and circulating action items.- Other administrative support for statutory Committees as required.- Support the development of policies and procedures to ensure compliance with relevant standards.- Assist in arranging facilitating inspections on a rotating basis.

Institute Ethics and Governance Support- Assist the ethics teams in liaising with researchers and other relevant stakeholders to ensure they understand and meet their governance, compliance and ethics obligations and assist them with processes as required.- Support compliance with external requirements such as assisting in the preparation of annual reports to external regulatory bodies such as AWV and NHMRC.-
- Provide input in the ongoing review of the online systems, assist in providing support for changes to the systems and assist in supporting staff through the implementation these changes.- Assist in the implementation of process improvements to increase administrative efficiency and compliance.- Other administrative tasks upon request of GRC Ethics Team.

Key selection criteria

Knowledge and skills- Excellent administrative skills, including document review and management, time management, scheduling meetings.- High standard of written and verbal communication.- Strong ability to adapt to and develop expertise in new systems and procedures.- Understanding of the regulations applicable in a medical research environment desirable.

Personal qualities- Excellent interpersonal skills.- Conscientious and high level of attention to detail.- Reliable and well organised, including an ability to manage multiple deadlines.- Good communication skills.- Ability to act with discretion and maintain confidentiality.

Experience- Experience in high level administration involving complex documentation in a large organisation with detailed structures, policies and procedures.- Experience in a hybrid environment, involving online, face to face, telephone and written communication.- Experience with confidential documentation/matters.- Experience in Microsoft Office (Outlook, Excel, Word), MS Teams, Zoom, database/information systems.- Experience working in a medical research environment desirable.

Terms of Appointment
This position is an ongoing role in a part time capacity (0.8 FTE). Salary is Professional Services Employee (PSE) Level 5 ($79,629 - $91,465). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Joh Kirby


A position description is available

here


How to Apply

Application Closing Date: 4 February 2025