Executive Assistant/practice Support Manager

Ongoing, Full-time
- $80,675 - $86,207 per annum + 15.4% employer super contribution
- Canberra, ACT

The Medical Unit is seeking an organised and motivated APS5 officer to provide executive level reception, administration, and coordination support to the Medical Unit. This is a high-tempo environment, working with a specialist team of medical practitioners that provides support to DFAT staff and their families (overseas), including support to four overseas Medical Clinics.
This is a diverse role, performing core functions of the branch to support and coordinate operational requirements. Working in a hybrid role of Executive Assistant/Practice Support Manager this is an opportunity to further your career and capabilities.

The Medical Unit primarily provides support to the DFAT Overseas Network through assessing the fitness of staff and dependants prior to overseas posting, supporting four overseas clinics, providing 24/7 remote medical support, and facilitating medical evacuations as required. The unit also provides expert medical advice to DFAT leadership at all levels.

In this role, you will demonstrate your strong experience as an executive support, practice manager or transferrable skills, working with a small group of specialists. You will have well developed interpersonal skills to liaise with staff at all levels within the department and a capacity to assist with managing the MDU’s finances and information systems.

As a professional, you will have strong organisational skills and experience providing coordination duties including arranging travel, meetings, clinic appointments, training and purchases. You will have experience working in a large organisation and extensive experience using Microsoft office suite of programs, particularly Outlook and Excel.

You will also have a track record of working independently and you will have the judgement to know when to seek further advice and direction.
Most importantly you will have a demonstrated ability to act with tact, utmost discretion and an ability to deal with sensitive information and situations.

A Diploma of Practice Management and experience in a health setting is desirable.

**Key duties**
The key duties of the position include:

- Assist with the administrative and financial management of the MDU, using departmental IT systems such as SAP and TM1.
- Liaising with the Australian government travel provider to arrange domestic and international travel for MDU staff using the Employee Travel Management System.
- Communicate with internal stakeholders including overseas posts and state and territory offices on behalf of the Principal Medical Adviser.
- Create and maintain MDU files in the department’s EDRMS records management system and provide support to SFO staff for an on-line Case Management System (to be implemented).
- Order, receive and distribute pharmaceutical and medical consumables (training and supervision to be provided).

**Application Details**
- your personal details;
- a one page pitch/no more than 750 words or one page upload;
- a maximum four-page CV (uploaded); and
- contact details of two referees (one being your current supervisor).

The requirements of the role are based on the information provided to you as part of the job advertisement, in line with the APS Work Level Standards (WLS).

**Applications close Sunday 23 October at 11:30PM AEDT.**

Applicant Information Pack - PDF

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Applicant Information Pack - Word

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Frequently Asked Questions (FAQs) - PDF

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Frequently Asked Questions (FAQs) - Word

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