Administration Manager

21 July, 2025.

The College

Chevalier College’s rich 79-year history is shaped by the Missionaries of the Sacred Heart (MSC) values of

kindness, compassion, inclusivity, and hospitality. As part of its next iteration, the College will continue to grow

as a community of heart-centred learners whilst nurturing the individual uniqueness of each student. As a

learner-focussed, contemporary learning community, Chevalier College enables students to be collaborative

and entrepreneurial thinkers who activate purposeful, meaningful and positive change in a rapidly changing

world.

Why work at Chev?

Chevalier College is adopting a future-facing approach to education. Early commencement of HSC, a flexible

Monday timetable, and scheduled Wellbeing lessons are a few of the initiatives introduced in 2024.

Perhaps you’re looking for a tree change. Why don’t you come and join us?

Role Outline

Reporting directly to the Director of Enterprise Services, the Administration Manager leads the school

administration, front office and student services functions of the College, supporting staff and students in

delivering the College’s core business of student formation, learning, teaching and wellbeing.

The Administration Manager embodies the values of the Missionaries of the Sacred Heart in their duties, thereby

contributing positively to the College's mission.

Role Requirements

The key responsibilities of the Administration Manager include:

- Providing effective leadership, management and supervision of a team delivering administration, front

office and student services functions of the College.
- The utilisation and development of technologies and the training and development of staff to utilise

those technologies to deliver operational efficiencies and effective communications with the College
internal stakeholders such as staff, students and parents.
- Managing information systems to ensure student-related records are maintained appropriately to meet

regulatory requirements.
- Developing and establishing protocols and processes for administration activities and workflows that

extend beyond immediate office operations and student service procedures.
- Ensuring the delivery of student services are aligned to College wellbeing priorities and meet compliance

requirements.
- Exercising independent judgment and initiative in overseeing the operations of the College’s office and

other administrative activities to ensure a professional service is provided in a timely manner.
- Ensuring an up-to-date annual calendar is maintained in the College information system.
- Working collaboratively with the Leadership team, teaching and support staff to deliver effective and

timely administrative and logístical support (including supplies and catering) for correspondence,

excursions, extracurricular program, school events and other initiatives as required.
- Ensuring accurate, efficient and effective communications to parents/carers in relation to weekly school

events, excursions and important notices across various communication platforms, and assisting with the
distribution of other communications as requested by the Leadership team.
- Assisting in planning future office organisational needs and resource requirements.
- Ensuring deadlines and targets are met.

Essential Skills

It is essential for the preferred applicant to have demonstrated evidence where they have previously applied

the following skill sets in a similar context:

- _Leadership:_ Strong leadership skills evidenced by experience in leading and developing teams and

delivering process improvements to achieve operational outcomes.
- _Technology:_ Experience and advanced technology skills in managing information systems and databases

and implementing system administrative improvements to enhance operational efficiency. Familiarity
with school-specific systems is desirable, but not essential.
- _Training and Development_: Proven ability to lead training, or facilitate training initiatives for office staff,

supported by comprehensive procedural documentation.
- _Communication & Collaborative Skills_: Excellent communication skills, both written and verbal, with

demonstrated experience in effectively engaging with senior leadership and external parties to foster a
positive and efficient working environment.
- _Administrative Expertise:_ Strong administrative and organisational skills for managing daily operations.
- _Problem-Solving: _Proficient in identifying issues and implementing effective solutions.
- _Resource Management: _Effective planning, including budget management and resource allocation to

ensure efficient and cost-effective use of resources and that deadlines and targets are met.

Qualifications and Experience

The successful applicant will have completed relevant post-secondary qualifications in administration,

management or technology, and/or will have substantial technical and procedural knowledge and experience

which may be deemed