Executive Assistant

2 weeks ago

Melbourne, Australia Moose Full time

**Description**

**ABOUT US**

At Moose Toys we exist to make kids superhappy. Recognised as one of the most innovative companies in the industry, we work seriously hard but fun remains at the heart of everything we do. Playful with a Purpose, we live by our values which is why our team members consistently vote us a Great Place To Work. We’ve won awards for our Diversity and Inclusion, and we host inspiring Health & Wellbeing thought leader events live in our magical Moose Melbourne office. We invest heavily in all our learning and development and have a passionate and genuine commitment to our Net Zero sustainability targets.

**Please visit our website and LinkedIn Life Page for more information on our amazing people and brands.**

**OUR CULTURE & THE MOOSE MAGIC**

At Moose we are Playful with a Purpose. We work hard at Moose but Fun is at the heart of everything we do. Along with a competitive salary and generous performance-based bonuses, some of our other benefits include:

- We're a certified Great Place to Work.
- Flexible hybrid working, Monday & Wednesday WFH and flexi time policy.
- Daily breakfast bar, fresh fruit and our own veggie garden.
- Regular social events and celebrations.
- Onsite fully serviced gym, circuit training & 1:1 PT.
- Yoga classes, Massages, Skin Checks and Flu Vax throughout the year.
- Bi-annual Moose Ski Trip.
- Bring Your Pet to Work program.
- 2 x Wellbeing Days per year.
- School Holiday programs to support our working parents.
- Amazing guest speakers and thought leaders that present live in our amazing offices.
- Moose Happy Kids Foundation paid volunteer drives.
- On-site EV charging stations.
- Discounted private health insurance.
- Free Employee Assistance Program.

**ABOUT THE ROLE**

To provide high level professional support to the Chairman and Director in relation to business and personal related requirements.

**Main Responsibilities include**:

- Maintain the personal calendar and contacts for Chairman and Director.

**_Travel and Entertainment_**
- Manage and coordinate business related travel.
- Arrange business lunches, events and functions - both domestic and international.
- In consultation with the Chairman and Director, facilitate personal/family travel including the planning of family holidays, and social events.

**_Business and Personal Administrative support_**
- Provide general administrative support including processing and filing business related expenses, documents, contracts and invoices.
- Process monthly personal related expenses in conjunction with the Personal Accountant.
- Carry out background research on products and other items as required.
- Undertake online and local purchases as required.
- Purchase and arrange gifts and their distribution..
- Maintain office kitchen for the Chairman.
- Screen phone calls, and handle enquires and requests.
- Meet and greet visitors as required.

**ABOUT YOU**
- 5+ years’ experience in a similar role.
- A relevant tertiary qualification preferred, but not essential.
- Advanced skills in Microsoft Word, Excel, and Outlook.
- Manages time effectively and autonomously in a fast-paced environment.
- Ability to create strong relationships with internal and external stakeholders.
- Strong communication skills.
- Always maintains the privacy and confidentiality of information.

**ALL WELCOME**

We move quickly at Moose, so please **APPLY TODAY**

LI-LB1

LI-Hybrid

**Primary Location**: AU-VIC-Melbourne

**Job**: Executive

**Employee Status**: Permanent

**Schedule**: Full-time

**Unposting Date**: 03/Apr/2025, 7:59:00 AM

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