Administrative Service Officer 3

**Administrative Service Officer 3 - Director of Training Administration Assistant**
**(**
**Job Number**:
**02A4R**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Mental Health, Justice Health, Alcohol and Drug Services**Section**
- Director of Clinical Services**Position Number**
- P36468**Position Title**
- Administration Assistant to Director of Training**Classification**
- ASO3**Vacancy Type**
- Permanent Full-time**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $68,685 - $73,920**Contact Officer**Closing Date**
- 4 May 2013**Our Vision**: Creating exceptional health care together.

**Our Role**: To be a health service that is trusted by our community.

**Our Values**: Reliable, Progressive, Respectful and Kind.

**POSITION OVERVIEW**:
Mental Health, Justice Health and Alcohol and Drug Services (MHJHADS) provides support to youth and adults via inpatient and outpatient settings, community health centres, justice health facilities and other community settings, including people’s homes. MHJHADS aims to be socially inclusive and operate within a recovery-focussed and/or harm minimisation approach.

In order to become a psychiatrist, junior doctors must spend five post graduate years working in a variety of settings in the mental health system and take part in a structured teaching program. You will work closely with the Director of Psychiatry Training to ensure that the Canberra Psychiatry training program is run to a high standard.

The advertised role will contribute to the overall success of CHS by providing timely, accurate and appropriate coordination of the Psychiatry training program by assisting the Director of Psychiatry Training. The psychiatry registrars are located in geographically dispersed work areas, and you will assist the Director of Psychiatry Training to coordinate a variety of teaching programs, rotational placements and reviews of registrar progress in a constantly demanding and changing environment.

The Office of the Director of Clinical Services (DOCS) provides clinical and administrative support to the senior and junior medical workforce. The advertised position will provide administrative support to the Office of the DOCS two days per week to assist with leave management and rostering support for the medical workforce.

**DUTIES**:
Under limited direction of the Directory of Psychiatry Training you will perform various administrative duties to coordinate the Psychiatry Training Program in ACT to meet Royal Australian New Zealand College of Psychiatrists (RANZCP) guidelines. You will:

- Provide administrative support to the Director of Psychiatry Training for three days a week to assist with the maintenance of databases and rosters, preparation of documents, and other administrative duties.
- Assist with the coordination of the educational program for training registrars through seminar and function planning, orientation assistance, and updating the training manuals, as required.
- Maintain working relationships with the training team at RANZCP head office and the local secretariat at the ACT RANZCP Branch Office.
- Provide administrative assistance to the Office of the Director of Clinical Services through providing leave management and rostering support for senior and junior medical officers.
- Ensure effective communication and maintaining rapport with executives, consultants, and registrars to establish productive working relationships. relationships.
- Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

**ABOUT YOU**:
**Behavioural Capabilities**
- High level communication and liaison skills, with the demonstrated ability to establish and maintain productive and collaborative working relationships; particularly with relation to teachers, students, and potential applicants for the RANZCP training program.
- Ability to be flexible, responsive and accommodate change in a complex and fast paced working environment.

**Position Requirements / Qualifications**
- The successful applicant will need to be for available for occasional after-hours work, noting access to flex time is available. The after-hours requirement occurs rarely, for example once or twice per year, and is negotiated in advance depending on your availability.
- The successful applicant will have previous experience in rostering, or similar, in a fast-paced environment; including the skills and abilities to cover shifts with short notice.
- CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes,