Board Secretary

2 weeks ago

Geelong, Australia WorkSafe Victoria Full time

**$163,604.00 per annum + 11.5% superannuation**:

- **Full time, ongoing opportunity**:

- **Wadawurrung Country / Geelong based role (hybrid - 3 days a week in office)**

**Key accountabilities**
- Support the enablement of the Board to fulfill its governance functions and facilitate the optimum performance by the Board, its committees and individual Board members.
- Advise and guide the Board and its Committees on their legal responsibilities, duties and obligations in the area of good corporate governance.
- Ensure the Board's compliance with the _Corporations Act 2001 _(Cth) and _Public Administration Act 2004 _(Vic), including the proper maintenance of required registers, notification of required information and lodgement of reports as required.
- Accountable for creating and overseeing the efficient record-keeping and maintenance of all Board and Board Committee's documents and registers as required by law.
- Drive and oversee the review, update, monitor and compliance of the Board's corporate governance framework, standards and policies, ensuring they support effective decision making and comply with legislative and regulatory requirements.
- Co-ordinate and facilitate the timely preparation, completion and dispatch of Board and Committee papers, agendas, minutes and forward plans.
- Proactively drive and assist the Chair and its Directors in the conduct of meetings and their directorial and governance obligations and responsibilities, including matters related to identifying, documenting, addressing and managing conflicts of interest and private interests.
- Manage the annual board calendar process and associated meetings, taking into account legislative changes, regulatory reporting and approvals, committee meetings and the annual budgeting and business performance review process.

**About you**

You are an experienced Company / Board Secretary, with a history of leading, mentoring and developing staff on governance administration. You are a highly organised professional who has the ability to work within deadlines and budgets. Your strong communication and interpersonal skills allow you to develop and maintain strong working relationships with key stakeholders.
- Detailed knowledge of Director and Board Secretary accountabilities, including governance, risk mitigation, integrity, compliance and privacy.
- Experience and a thorough understanding of the _Corporations Act 2001 _(Cth) as it relates to the function of Boards; and experience in or a detailed understanding of OH&S Legislation and workers compensation.
- Strong communication and interpersonal skills, including the ability to liaise and consult with Directors, Chief Executive, Executives and management at all levels of the organisation, government agencies, ministers and their staff, key stakeholders and external advisors.
- Highly developed writing skills, with strong attention to detail and the ability to prepare concise summary documentation.
- Highly developed analytical and conceptual skills including the ability to recognise, anticipate and address emerging issues of importance to the Board.
- Full competency in Board paper electronic platforms, in particular Diligent for Boards.
- Membership of the Australian Institute of Company Directors or similar.
- Tertiary qualification in business, law or governance.
- Australian Institute of Company Directors' (GAICD) Graduate Certificate or Diploma of Applied Corporate Governance and Risk Management or equivalent.

Applications close **11:00pm Wednesday 7 May 2025**.

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