Project Planning Coordinator

Oh what a feeling

We are so much more than just the sum of our parts. Our strength comes from working together, sharing ideas to always find new ways to progress. Together, we are Toyota.

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs and our annual Women’s Conference.

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:
- Fully maintained motor vehicle excluding fuel and including insurance.- 14% superannuation with subsidised income protection, life and total disability insurance.- Annual contribution to your private health insurance worth over $1800.- Significant family vehicle lease and purchase discounts.- Flexible hours and workspaces, with a hybrid of working from home and in the office.- Wellness facilities - free onsite gym, end of trip facilities.- Free car parking and discounted onsite café.- Free onsite primary school holiday program.- 10 days paid domestic and family violence leave.- Genuine career development: promotions, rotations, study assistance, paid study leave and paid professional membership.- Paid volunteer days to support your community and matched giving program.- 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and superannuation paid on unpaid parental leave.

What you’ll contribute to

An exciting opportunity has arisen for a driven Project Planning Coordinator to join our Corporate Services division in a Max Term role until 10th September 2026.

The Corporate Services Division provides overarching leadership in governance, compliance, and strategic direction. It plays a key role in shaping the company's reputation, engaging with the community, and collaborating with business units to address challenges, achieve strategic goals, and foster a high-performance culture—positioning the organization as an employer of choice.

The Project Planning Coordinator is mainly responsible for ensuring the timely development and coordination of several key enterprise-wide projects that align with Toyota Australia's Future Direction, supporting TMCA in executing its strategy and achieving its objectives. This involves facilitating forums, preparing and updating project schedules, and providing regular, accurate, and timely reports to key stakeholders. Additionally, the Project Planning Coordinator gathers, analyzes, and summarizes essential project information, preparing and distributing reports and presentations to support informed decision-making.

This role is based in Port Melbourne with flexible work arrangements on offer.

How you’ll make an impact- Develop and manage project schedules while consistently providing key stakeholders with accurate and timely updates to support effective planning, budgeting, and forecasting. These projects include changes to vehicles specs prior to vehicle launches.- Facilitate forums and meetings to ensure clear communication and understanding of project goals and status among all stakeholders. Conduct reflection activities to drive continuous improvement to ensure transparent communication of project plans, progress, and issues to all stakeholders.- Implement and evaluate project management systems, processes, and procedures in alignment with established policies to achieve business objectives.- Contribute to the development of processes and procedures for the Project Management team to support the timely and cost-effective delivery of key enterprise-wide projects.

Your attributes - If you’ve got one or more, we’d love to hear from you- Tertiary qualification in engineering, business management, or equivalent professional experience (desirable).- Demonstrated experience in project planning and coordination.- Automotive background in a similar role involving project coordination (desirable).- Strong track record of building effective partnerships and collaborating with others to achieve common goals.

You’re welcome to find out more by visiting our careers page:

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use.

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women; check out our benefits directly at WORK180.

We don’t require a cover letter or selection criteria to be addressed.

Come with us and help create the future.

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