Aps Level 5

7 days ago


Acton, Australia The National Museum of Australia Full time

**Role purpose**

The Museum has an exciting opportunity for a professional to join the Museum’s Legal, Executive and Governance Services team as an Executive Assistant, providing high quality support to the Deputy Directors, and other key stakeholders as required.

The Legal, Executive and Governance Services business unit manages a range of operational matters, often sensitive and complex, and works closely with all areas of the Museum. The incumbent of the position will provide high level administrative support to the Deputy Directors, including managing correspondence, diary management and coordination, document management and reporting and event support. The position liaises with Governance to provide support for Council, high profile visitors and international guests. Discretion and representational skills are essential to the role.

**Key accountabilities**
- Develop and maintain administrative systems that support the daily running of the Deputy Director’s offices, including but not limited to diary management, preparation of correspondence, maintenance of filing systems, arranging meetings, travel and hospitality.
- Liaise effectively with internal and external stakeholders, particularly of a senior level, to ensure seamless delivery of the Museum’s business.
- Timely management and coordination of briefings and materials required by the Deputy Directors for internal and external appointments, meetings, conferences and other business-related activities.
- Manage special events and visits hosted by the Deputy Directors for VIP guests of the Museum.
- Liaise with the Directorate to provide administrative support, including catering and travel arrangements for Council and its sub committees, as required.
- Understand and anticipate business requirements of the Deputy Directors and the Executive Management Group more broadly and operate with tact and discretion.
- Demonstrate high-level oral and written communication skills.

**Selection criteria**
- Demonstrated high level administrative and coordination skills to support the Senior Executive, with an understanding or experience in the cultural sector.
- High level oral and written communication skills and proven ability to build and maintain relationships with a variety of stakeholders at senior levels.
- Strong organisational skills with a proven capacity to manage multiple tasks and meet deadlines with minimum supervision.
- Demonstrated resilience, professionalism and discretion.
- Demonstrated ability to work in a small team and assist colleagues when required.

**Eligibility**
- be an Australian citizen
- undergo pre-employment checks, including a police record check
- hold or be eligible to hold a security clearance at the level specified in the position description.

**To apply**

**Applicants must include a 1-page pitch addressing their suitability for the role against the selection criteria. Applicants must also provide a resume and contact details for 2 referees.**

**Applications close at 11.59pm Sunday, 27 April 2025.**

Note: Position description available in other formats on request.


  • Assistant Director

    1 day ago


    Acton, Australia AIATSIS Full time

    Application Pack Assistant Director, Indigenous Country and Governance APS Executive Level 1 Ongoing Full-time $97,230 to $106,655 pa This is an Affirmative Measures opportunity open to Aboriginal and/or Torres Strait Islander people only About the Program Area AIATSIS is at the forefront of research lead by Aboriginal and Torres Strait...

  • Team Leader

    2 weeks ago


    Acton, Australia AIATSIS Full time

    Application Pack Team Leader - Collection Care and Control APS Level 6 Ongoing Full-Time $77,912 to $88,620 This is an Identified position Who we are We are Australia’s only national institution focused exclusively on the diverse history, cultures, and heritage of Aboriginal and Torres Strait Islander Australia. We house the world’s most important...

  • Assistant Director

    3 days ago


    Acton, Australia AIATSIS Full time

    Partnerships and Engagement Group APS Executive Level 1 - Assistant Director - Collection Access and Client Services Ongoing Salary range $97,230 to $106,655. Approval may be granted to maintain the annual salary for an existing ongoing Australian Public Service employee transferring to the Institute whose current annual salary exceeds this salary...

  • Digital Producer

    5 days ago


    Acton, Australia AIATSIS Full time

    Application Pack Digital Producer APS Level 6 Ongoing Full-Time $77,912-$88,620 pa This is an Affirmative Measures opportunity open to Aboriginal and/or Torres Strait Islander people only About the Communications, Events and Publishing program area The Communications, Events and Publishing (CEP) program area supports AIATSIS to deliver its strategic...


  • Acton, Australia Peppers Gallery Hotel Full time

    The Peppers name is synonymous with unique properties and locations in the best regions of Australia and New Zealand. At **Peppers Gallery Hotel**, Canberra guests will be delighted to find a building steeped in history with original features located in the New Acton Precinct. Peppers Gallery is the leading 5 star boutique hotel in Canberra with an awarded...

  • Night Manager

    1 week ago


    Acton, Australia Ovolo Group Full time

    **What You'll Get...** - Well, there's the chance to shine in a brilliant team environment in the coolest new hotel brand in Australia, Hong Kong and now Indonesia -bring your personality and sense of fun to work and the most amazing team to work with. - Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for...