Executive Assistant

Permanent role
- Brisbane based - hybrid working
- Excellent opportunity to join Westpac’s Institutional Bank

**How will I help?**
- Create, maintain, and correct storage/retention of relevant databases, SharePoint sites, files and spreadsheets.
- Initiate and coordinate staff movements (including documentation, technology set-up, security access and stakeholder liaison for new entrants, transfers, separations and seating).
- Maintain excellent working relationships across the EA and Admin network of GTS, WIB & Westpac.
- Be responsible for expense planning and management including processing, reconciling and approving accounts, payments and reimbursements.
- Draft internal communications and handle requests for information via phone and mail.
- Ensure all people data for the teams in CE are correct in People HQ
- Produce mandatory and ‘ad-hoc’ reporting.
- Produce reporting to ensure correct input of all half-yearly and yearly Motivate discussions for all team members as required
- Manage administrative projects as required

**What’s in it for me?**

You’ll play a significant part of the future of a business that has been around for over 200 years. Our purpose is to create better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

To be successful in this role you will have worked in a similar role at the level described and have advanced MS Office skills (Excel, Word, PowerPoint) with proficiency in relevant business unit computer systems. You will have excellent oral and written communication skills (use of appropriate grammar and vocabulary), with great planning and organising skills. You will be confident managing multiple tasks and stakeholders, with a strong customer service focus, both internally and externally. You will have the ability to liaise with employees and clients at all levels and will exercise sound judgement and logical thought process in decision making. Additionally, you will:

- Communicate confidently and succinctly at Executive levels and to engage and influence the broader CE and GTS teams, stakeholders and clients in line with organisational culture set by GTS LT.
- Be able to receive feedback and improve through a growth mindset.
- Manage personal and confidential information with discretion and confidentiality.
- Always act with honesty and integrity and have maturity when working with different personality types.
- Be resilient and tenacious, with a strong delivery focus.
- Develop and maintain key relationships.
- Manage your time effectively and have the ability to develop and execute projects to meet objectives.
- Have a high attention to detail.

**What is it like to work there?**
- We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together. _
- As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of _employee benefits _to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between. _
- We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow. _
- As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion. _
- Hear from some of _our people _and their experiences working with us. _

**How do I apply?**

Start here. Just click on the APPLY or APPLY NOW button.

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