Information Management Officer

**Information Management Officer**:
**Job no**: 497507

**Work type**: Permanent Full Time

**Classification**: Band 4 ($68,196 - $72,858 pa)

**Categories**: Administration & Support

**Create our future together at the City of Greater Geelong**
At City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung country such a great place to live, work and study.

We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we’re building in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.

Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.

We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.

If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit **apply** - we’d love to meet you

**About the role**
As the Information Management Officer, you will provide accurate and timely electronic and hardcopy document/records management, archival and mail distribution services for the City of Greater Geelong.

Key responsibilities include:

- Identify the appropriate classifications, retention periods and indexes for document/records registration.
- Scan and register documents within the stated timeframes and in accordance with procedures and workflows.
- Monitor the capture and associated activities of electronic and hardcopy documents and make appropriate amendments.
- Review document distribution emanating from the unit to ensure accuracy is maintained.
- Respond to inquiries and requests for assistance from Council staff in the use and management of the electronic document & records management system (EDRMS)
- Assist with archive management including the cataloguing, registration and boxing of files and documents received for archiving.
- Monitor the condition and storage capacity of Council records storage facilities.
- Provide advice on the functions and utilisation of the systems for document management, archive management and mailroom operations.
- Provide operational flexibility by undertaking additional document management duties when required.
- Assist in the formulation and review of document and records management policies and procedures.

**About you**
To be successful in this role, you will have a Certificate or Diploma in Records Management or related field and several years’ experience with a sound knowledge of records and document management practices.

**Essential Experience**:

- Experience in the field of Records/Information Management and a sound understanding of related practices including the ability to classify/catalogue, index and register documents and files.
- An understanding of relevant legislation for records and electronic document management.
- A proven ability in prioritising work and meeting strict deadlines.
- The ability to work independently as well as in a team environment.
- A commitment to the delivery of high quality customer service.
- The ability to undertake the physical activities involved in archival and mailroom duties.

City of Greater Geelong recognises the value of the diversity and strength of Aboriginal and Torres Strait Islander cultures to the heritage of all Australians and encourages Aboriginal and Torres Strait Islander people to apply.

**A career with us**
With flexible working options, our people have choice in how and where they work. Our employees connect with us from across the Greater Geelong region and beyond.

Central Geelong-based City employees are moving to our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.

We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you.

We offer:

- flexible work arrangements including a monthly RDO with the ability to bank RDOs
- salary sacrificing and novated lease options
- cultural and ceremonial leave
- study leave
- paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
- IVF, surrogate and miscarriage bereavement leave
- training and c