Office Administrator

22 hours ago

Stirling, Australia Fresenius Medical Care Full time

**PRIMARY PURPOSE OF THE ROLE**
- To provide high quality level of reception and secretarial services to the patients, staff and Manager at the clinic in a caring and supportive manner.
- To perform the clerical and administrative functions required to efficiently operate a dialysis clinic.

** KEY RESPONSIBILITIES**

** General Administration**
- Answer the switchboard in a courteous and professional manner.
- Liaise with patients and their families in a compassionate manner.
- Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
- Responsible for petty cash dispersal and reconciliation.
- Responsible for maintaining the levels of and ordering general office supplies.
- Actively participates in the quality improvement program.
- Coordinate the use of the centre for physicians and/or public hospital visiting staff.
- Act as a contact point for IT issues in the clinic.
- Collate and forward state statistics and internal Clinics statistics as required.
- Data entry as required.
- Manage accounts payable processing for the Clinic.
- Liaise with maintenance contractors to enhance the operational work area and ensure compliance with the occupational health and safety policy.
- Provide administrative support for the Clinical Advisory Committee (where applicable).
- Organise transport for patients to and from the dialysis clinic.
- Book and manage appointments for patients.
- Other duties and responsibilities as assigned by the Clinic Manager.

**Billing Administration**
- To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
- Prepare and collate all required supporting documentation required to accompany invoices.
- Undertake banking procedures for all cheque and cash payments.
- Prepare and maintain an accurate record management system of all patient records.
- Prepare and maintain reconciliation records.
- Forward ISIS data to State related Health Commission on a monthly basis.
- Forward HCP data to Private Health Funds on a monthly basis.

** COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE)**

Essential:

- Intermediate computer competence in MS Office.
- Experience in health fund Billing Administration.
- Excellent Customer Service skills.
- Effective communication and interpersonal skills including the ability to operate within a multidisciplinary and multicultural team.
- Work with confidentiality, discretion and maturity.
- Ability to multi-task in an at times busy and stressful environment
- Ability to prioritise tasks around interruptions and unplanned events

Desirable:

- Minimum 2 years’ experience in an Administration position.
- Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.

  • Senior Property Administration Officer

    2 weeks ago

    Stirling, South Australia BespokeHR Full time $90,000 - $120,000 per year

    Our client, The Form 1 Company, is a trusted name in South Australia for delivering compliant, accurate, and on-time Form 1 statements for residential and commercial property sales — and they've built a reputation for doing it exceptionally well.As the business continues to grow, they're now looking for an experienced Senior Property Administration Officer...

  • Recruitment Administrator

    7 days ago

    Stirling, Australia Cater Care Australia Cater Care Services Full time

    **Description**: Based in Stirling Head office Work for a market leader with a work/life balance Opportunities for training to progress your career in recruitment **The role**: Cater Care seeks to appoint an engaging and dedicated Recruitment Administrator to join our team on a permanent full time basis commencing immediately. The main focus for this...

  • Office Administrator/client Relationship Officer

    2 weeks ago

    Stirling, Australia Prosper Health Collective Full time

    **Be a Vital Part of Our Clients’ Journey to Well-being: Your Role as Our Client Relationship Officer Awaits!** Do you thrive on supporting others and have a natural talent for keeping everything organized in a busy, client-centered environment? Are you known for your steady focus, reliability, and ability to adapt? If you’re someone who takes pride...

  • Client Liaison Officer

    2 weeks ago

    Stirling, Australia The City of Stirling Full time

    Planning and Development | Main Administration Building, 25 Cedric Street - Closing date: 09/02/2025 **Client Liaison Officer** - **We're looking for enthusiastic and customer-focused individuals to join our Planning Team.**: - **Free onsite fitness facilities | Free parking | On-site staff cafe**: - **Annual leave loading and employer matched super...

  • Contract Administrator

    6 days ago

    Stirling, South Australia Healius Limited Full time $60,000 - $90,000 per year

    Job description:Job Reference:17813Why You Will Be Excited About This RoleAt Healius, we all have one thing in common, we are passionate about making a difference to the health of Australians. And right now it's an exciting time to join us. As a Contract Administrator, you'll play a key part in ensuring the smooth administration and compliance of contracts...

  • Business Support Officer

    2 weeks ago

    Stirling, Australia The City of Stirling Full time

    Infrastructure | Operations Centre, Natalie Way, Balcatta - Closing date: 13/08/2025 **Type**: Permanent Full-Time **Salary**: Up to $83K base salary + super (based on experience) **About Us** At the City of Stirling, we’re proud to be WA’s largest local government, serving over 243,000 residents. We’re a vibrant, community-focused organisation with...

  • Customer Service Officer

    3 days ago

    Stirling, Australia Warrigal Full time

    **Hourly Rate**: $23.35 - $29.02 - Award winning organisation - A supportive team environment - Competitive pay and Not for Profit salary packaging **About the role**: In this key role you will be the welcoming face of the Stirling Residential Care home to our visitors and customers. Using your excellent customer service skills you will provide reception...

  • Customer Service Officer

    4 days ago

    Stirling, South Australia Synergie Australia Full time $29,696 - $37,696 per year

    We think outside the box by redefining recruitment.Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.Synergie is seeking 2 Customer Service Officers at Wingfield, SA.Our client is Australia's leading total waste management solutions provider. They have...

  • Sourcing and Contracting Officer

    1 week ago

    Stirling, Australia The City of Stirling Full time

    Corporate Services | Main Administration Building, 25 Cedric Street - Closing date: 10/02/2025 **Sourcing and Contracting Officer** - **12-month Maximum Term part-time or full time opportunity available, based in Stirling, Western Australia**: - **Free onsite fitness facilities | Free parking | On-site staff cafe**: - **Annual leave loading and employer...

  • Customer Support Officer

    1 week ago

    Stirling, Australia Juniper Aged Care Full time $64,155 - $82,550 per year

    About JuniperAt Juniper we are proud to be one of Western Australia's biggest local aged care providers, championing individualised care that keeps our customers connected to the people, passions and places they have always loved. Right across the state, we are committed to exceptional care, accommodation, and support services for older Western...