Head of Operations

Head of Operations - Whole School
We are seeking to appoint a permanent full-time (1.0 FTE) Head of Operations commencing in Term 1, 2026.
The Head of Operations is accountable for the overall operational efficiency and optimisation of whole School operations within Hunter Valley Grammar School (HVGS).
This spans from the day-to-day requirements to future strategic, operational planning that ensures the best outcomes for both student and staff wellbeing and learning. The Head of Operations will enhance the efficient and smooth operations of HVGS and will be required to teach at least one class per cycle.
The Head of Operations would be required to work in non-term time, and the timing and number of weeks will be negotiated with the Principal at the time of appointment.
Key Duties
**Strategic Leadership**:
Ensure efficient and effective operational systems and processes at HVGS.
Collaboratively contribute to the future planning of school events and overall campus management.
Develop and maintain a holistic whole school duty roster that is equitable and across all school sections that promotes connection between staff, students and across school sections.
Lead (identified) projects which directly contribute to the achievement of annual school goals.
**Operational Leadership - Whole School**:
Directly manage the casual staffing needs with regards to teachers and support & operational staff through effective recruitment practices in conjunction with Human Resources.
Manage and allocate cover lessons to all teachers, both permanent and casual staff, to ensure there is a teacher in front of every class from Kindergarten to Year 12.
Oversee the resourcing and allocation of casual Professional and Operational staff, including Educational Assistants and Administration roles from Kindergarten to Year 12.
Manage the School calendar and ensure it is focussed on supporting student and staff wellbeing whilst optimising learning outcomes.
Oversight and management of excursions and incursions from an operational perspective, in collaboration with the Compliance Manager, Deputy Principal - Head of Junior School and Deputy Principal - Head of Senior School.
Direct management of the Plan-Check-Go system and its efficient implementation.
Work cooperatively with the events team to minimise the operational impacts to student and staff wellbeing and learning.
Lead the Parent Teacher Interview process for both semester one and two.
Lead the scheduling, supervision and administration of large-scale testing such as NAPLAN, AllWell and PISA.
Coordinate and manage student examination timetables and the scheduling and supervision of examinations in collaboration with Head of Curriculum - Years 11 to 12. E.g. HSC trial examinations.
Have leadership and oversight of the traffic/parking inside HVGS grounds and surrounds. This includes working collaboratively with other leaders to ensure efficiency and optimisation.
Have direct management of the buses, this includes both internally operated and external providers and liaising with providers as required.
Maintain positive and strong relationships with the neighbours of HVGS, being the point of contact for enquires.
Liaise with Maitland Council regarding traffic questions and concerns and pro-actively manage school traffic and drop-off/pick up systems at the School.
Manage operational changes, in collaboration with the Executive, as a result of critical incidents, adverse weather events or other significant events that impact school operations.
Provide guidance and support to both staff and leaders regarding the leave and relief processes.
Provide a termly Leave Report to the Principal.
Provide logístical support for key events as needed.
Manage the punctual arrival of teachers to timetabled classes and duties.