Executive Assistant

23 hours ago

Frankston, Australia Aussie Event Logistics Full time

**About Us**

Aussie Event Logistics (AEL) started in 2022 with just a few friends helping out at local events. Since then, we’ve grown into a trusted staffing agency elevating events and exceeding the expectations of our clients and guests alike by providing skilled, reliable, and flexible staff for some of Australia’s biggest festivals, exhibitions, and live experiences.

We’re a small but fast-growing business led by a hands-on CEO, and we’re looking for someone who wants to be part of the journey as we continue to scale.

**The Role**

We’re looking for a **dynamic Executive Assistant & Operations Coordinator** to work directly alongside our CEO.

This is a hybrid role that combines **EA support with Operations Coordination**. You’ll take ownership of day-to-day admin and communication, while also helping coordinate staffing requests, supporting clients, and building the systems that allow our business to grow.

No two days will look the same — one day you might be scheduling shifts and speaking with clients, the next you’ll be documenting workflows, preparing staff briefs, or helping refine how we run behind the scenes.

If you thrive on variety, are highly organised, and want to learn how a business is built from the ground up, this role is for you.

**What You’ll Do**
- Manage daily admin, inbox, scheduling, and communications
- Build and monitor staff rosters in Deputy, including reminders and updates
- Assist with last-minute changes, cancellations, and urgent event issues
- Communicate with clients to confirm staffing details and provide updates
- Prepare staff and client documentation (briefs, templates, contracts)
- Help document and improve processes, policies, and procedure manuals
- Support payroll checks and staff communication when required
- Work alongside the CEO to identify improvements and take ownership of key tasks as you grow

**About You**
- Highly organised with strong attention to detail
- A proactive problem solver who takes initiative
- Confident using technology (spreadsheets, online platforms, digital tools)
- Excellent communicator (written and verbal)
- Excited to learn, grow, and take on more responsibility over time

**Preferred Skills & Experience**
- Previous **Executive Assistant** or **administration** experience (preferred)
- Interest in the **events industry** and how large-scale events operate
- Flexibility to occasionally travel with the CEO and team to exciting events across the country (expenses covered)

**The Details**
- **Location**: Frankston office
- **Hours**: ~25 hours per week (5 hrs/day), flexible start between 9:00 am - 11:00 am
- **Pay**: Paid under the _Clerks - Private Sector Award_ (rate based on experience)
- **Growth**: Real opportunity to step into higher-level operations or management responsibilities as the company expands

**Why Join Us?**
- Work directly alongside the CEO and be part of shaping a growing business
- Exposure to both behind-the-scenes operations and front-line events
- Flexibility, variety, and genuine opportunities for professional growth
- Travel to some of Australia’s most exciting events with all expenses covered
- A workplace where your ideas and contributions truly make an impact
- Complimentary local gym access included

**Job Type**: Part-time

Pay: $28.12 - $32.45 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Travel reimbursement

**Experience**:

- Admin: 1 year (preferred)

Work Location: In person

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