Procurement Hub Officer

**Join a new team with big impact**

**Contribute to building a new, centralised procurement hub with the opportunity to share ideas**

**Flexible working environment - 3 days on campus, with hybrid arrangements supported**

**The Role**

We are excited to offer a unique opportunity for a **Procurement Hub Officer** to join the newly established **Procurement Hub** within the Infrastructure and Facilities Services (IFS) team.

This is a dynamic, hands-on role that supports the end-to-end procurement function for property, maintenance, and infrastructure-related expenditure—guiding University purchasing decisions and ensuring compliance with policies, procedures, and governance frameworks.

**Your day-to-day will involve**:

- Coordinating and managing sourcing and quotation processes in line with University policies
- Advising IFS teams on procurement procedures, compliance, and governance
- Raising and managing purchase orders and supplier contract records within Technology One and eProcure
- Liaising with suppliers, stakeholders, and finance to ensure timely and accurate transactions
- Supporting invoice processing, records management, and system data entry
- Monitoring risk and conflict of interest issues, escalating as required
- Contributing to analytics, reporting, and continuous improvement initiatives within the hub

**What we’re looking for**:

- Experience in procurement or purchasing functions, with sound knowledge of quotation and purchase order processes
- Strong attention to detail, time management, and ability to triage high-volume workloads
- A proactive, approachable communicator who provides great customer service
- Confidence navigating procurement systems (e.g. TechnologyOne, eProcure)
- Understanding of governance, risk management, and compliance frameworks

This continuing position is full time at a HEW 6 Higher Education Level located at Callaghan Campus.

**About our University**

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s _Looking Ahead_ Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities.

For more information click here - Our Uni.

**What we offer**

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

- The remuneration for this position is from $93,929 -$103,641 p.a. + superannuation and is commensurate with skills and experience
- Flexible working arrangements (in line with the University’s Flexible Work Policy
- 17% super and salary packaging
- Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
- Discounts in private health insurance, gym memberships, software, travel and more
- Wellbeing programs

**Ready to shape procurement that supports world-class learning, research, and facilities?**

**Your next steps**
- Your resume
- A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.

**ESSENTIAL CRITERIA**
- Completion of a degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative field; or an equivalent combination of relevant experience and/or education training.
- Experience with managing purchase requisitions and orders within a finance system.
- Demonstrated ability to build and maintain strong relationships with internal and external stakeholders, fostering a culture of transparency and open communication.
- Excellent interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
- Ability to embrace change in response to new initiatives, strategic direction or external requirements.
- Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.

**DESIRED CRITERIA**
- Familiarity with Technology One CiA (finance system) and/or ServiceNow (service management system)

**Please upload your Cover Letter**and** response to the requested Criteria as**one** PDF document**.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

**Closing date: Sunday 27**th** July 11:59pm AEST**

**We are excited to be Looking Ahead with you