Adminstration Assistant

Grays is looking for a highly motivated administration super star to join our team. This role is working as part of our Millard Machinery team and is responsible for a broad range of administrative and financial duties across the day-to-day operations of the business. In this full-time permanent role you have the option to work from our offices or work from home to suit your lifestyle.

**In this role you will be responsible for**:

- Working with the Millard Machinery sales & management team and ensuring all day-to-day operations are smooth and stable
- Daily management of business management software and systems in conjunction with sales and management team members, incorporating input/adjustment of relevant data into systems (excel, CRM, Oracle)
- Regular liaison with Grays Finance Team to provide information updates to assist the broader group.
- Accounts Receivable assistance - Liaising with Accounts Receivable team in Head Office regarding sales invoices to be created. Ensuring all customer invoices are approved & issued for payment in a timely manner.
- Accounts Payable assistance - Liaising with Accounts Payable team in Head Office regarding supplier invoices to be paid. Ensuring all invoices are approved & submitted in a timely manner.
- Regular contact with Millard Machinery Managing Director and providing assistance whenever required to ensure seamless operations of the business.
- Liaising with internal and external stakeholders for required information as and when the need arises
- Assisting Grays Industrial Division with Project Management duties and requirements
- Any other reasonable duties as requested by your manager.

**We’re looking for someone who has**:

- Experience in customer service.
- An aptitude for understanding systems and processes.
- Intermediate Microsoft Excel and Outlook skills.
- Exceptional organisation and time management skills.
- A high level of accuracy and attention to detail.
- Excellent communication skills, both written and verbal.
- A positive, proactive, team-focused attitude.

**What’s in it for you?**
- A positive, friendly team environment.
- An opportunity to work for a dynamic and growing Australian company.
- Employee discounts and perks, such as monthly vouchers to spend at Grays.
- Parking available on site and close to public transport.
- Flexibility to work from home or from our office - ask us about Flex at Grays at your interview.

**About Grays**

Grays is an Australian online retail and auction company, offering a huge range of consumer, industrial and commercial goods, direct from manufacturers and distributors. We offer our customers great value and convenience and our vendors an efficient alternative sales channel.

We employ around 400 people throughout Australia in our network of warehouses, distribution centres and offices.

Please note, all successful applicants will undergo a background check including an Australian Criminal History Check. Only short-listed applicants for this role will be contacted.

**Benefits**:

- Employee discount
- Health insurance
- Referral program
- Work from home

Schedule:

- Monday to Friday

Application Question(s):

- What is your expected annual base salary?
- How much notice are you required to give your current employer?

**Experience**:

- Administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)