Project Coordiantor

**Job Details**:
**Location**

Fortitude Valley

**Salary**

AU$700 - AU$800 per day

**Job Type**

Full Time

**Ref**

BBBH98801_1676618694

**Contact**

Samantha Nielson

**Posted**

20 minutes ago

Talent International is searching for an experienced **Project Coordinator** to join our client, a large utility. This role is based in **Fortitude Valley** on a contract basis for 12 months + likely extensions.

**About the role**:
You'll be working on a Records Rectifications Digitization program by managing movement, processing and assessment of records in offsite storage, to ensure the client is able to extract value and where necessary, digitise historical records.

**Responsibilities**:
Ensure valuable technical documents are discoverable through correct and appropriate classification in line with Digitisation Framework and Classification Taxonomy.
- Develop procedures for, establish and maintain the mechanism for publishing, making available, and democratising document data and classifications so the technical teams can discover and use valuable historical technical documents.
- Work collaboratively with records management providers to triage and understand the contents of holdings in offsite storage. Manage the follow up actions to list, classify, sentence box contents; destroy; or return to storage.
- Work collaboratively with the information management team to update the status and metadata in eDRMS, as boxes are processed.
- Manage the pipeline of work, ensuring throughput is maintained in line with planned timeframes, and deadlines are met.

**Requirements**:

- A minimum of 5 years' experience in a similar role working in a coordination role supporting complex large scale ICT Programs with multiple workstreams and/or projects.
- Solid understanding of project methodologies and project governance requirements, and experience performing the secretariat role on governance boards.
- Practical experience in maintaining program level controls, documentation, records, and experience developing program reports and presentations.
- The ability to effectively collate, analyse and represent information received from varied sources and to present it in a suitable way for a variety of different audiences.
- Proven experience coordinating and facilitating team meetings, arranging/preparing facilities and managing multiple program mailboxes, calendars, TEAMS channels and distribution lists.
- Articulate written skills and attention to detail. Highly skilled in use of MS Office Visio, Excel, Word and Project.
- Escalate unresolved issues to the Strategic Information Manager.
- The Project Coordinator Offsite Records may be required to occasionally work offsite at our Records Management provider's premises at Willawong.
- This role may be undertaken on a part-time basis - either part-days or part-weeks.
- Due to the nature of this work in assessing historical technical records, while there is some capacity for remote work or work from home, it is expected that for the majority of time, this role will need to be onsite at the office or offsite at our Records Management provider's location.

Technical
- Working knowledge of, or ability to rapidly acquire knowledge of, document control and lifecycle processes in an asset intensive construction and maintenance environment
- Practical experience in project management methodologies such as PMBoK and Prince2
- Practical working knowledge of Information Management or Content Management systems. Experience in eDOCS or similar eDRMS is highly desirable
- Working knowledge of records management processes, including use of records retention and disposal schedules, and sentencing

Qualifications/Experience
- 5+ Years as a Project Coordinator, Project Officer or Business Analyst
- Highly Desirable: Qualification in one or more of the following disciplines - Information Management, Records Management, Information and Communication Technology (ICT)
- Self-motivated, and ability to work independently to tight deadlines
- Flexibility and adaptability; able to work in ambiguous situations with resilience, tenacity, and a propensity to persevere.
- To be a team player and able to work collaboratively with and through others, with an ability to build consensus.
- Strong written and oral communication and interpersonal skills, to deliver effective outcomes and manage change
- Relationship management skills including the ability to consult, network, liaise and negotiate with a wide range of stakeholders

**H**ow to Apply**: