Site Administrator

4 days ago

Cooma, Australia Webuild Full time

The **Future Generation Joint Venture** brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct **Snowy 2.0**. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

As an employee of FGJV you will be eligible to participate in a number of **employee benefits**. FGJV offers an employee benefits programme, including:

- Retention Bonus Scheme
- Employee Assistance Program (EAP)
- Salary Banding levels
- Qantas Club Membership discounts

**Purpose of the Role**:

- Responsible for the document control management for Construction documents, and information governance between Construction Director & FGJV teams.**Qualifications**:

- Recognised tertiary qualifications within a relevant field, preferred - not essential
- White Card

**Experience**:

- 1-3 years’ experience in Administration, Document Control, Procurement or Finance Reporting
- Experience working on large scale construction projects or other suitable projects works
- Experience in information governance processes

**Required Competencies**:

- Process oriented, able to analyse complex issues
- Strong communication and stakeholder management skills across different levels
- Sound interpersonal skills
- Ability to work collaboratively
- Ability to work to deadlines and targets and prioritise tasks under pressure
- Sound negotiation and problem-solving skills
- Strong Initiative and proactive nature
- Exceptional written and verbal communication skills
- Well-developed time management skills
- High attention to detail
- Competent and proficient in the Microsoft Office Suite including Excel, Word.
- Ability to learn and use different software systems such as E7

**Core Accountabilities and Responsibilities**:

- Manage document submissions from subcontractors to internal teams, and FGJV to SHL.
- Provide advice and coaching to subcontractors and internal staff on project document control procedures.
- Manage the flow of internal process documentation to/from the Construction Director (Site construction teams, Procurement, IT, HR, Recruitment, Plant & Equipment, Technical, HSE, Environment).
- Provide input to FGJV - SHL Information Management monitoring and improvements
- Maintain & update roster of blue & white collar
- Ensure booking of flights & accommodation is done as per roster
- Record trainings done by each crew member / staff member
- Book training as per requirements for blue & white collar
- Manage timely attendance entry in E7 for the blue collar / white collar
- Order stationary & supplies for office
- Maintain log of dockets for hired plant & machinery
- The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

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