Executive Assistant

**Description**:
ABOUT TAG

TAG is expanding Let us tell you our story so far. Therapy Alliance Group (TAG) was originally founded way back in 2004 and is now a thriving multidisciplinary allied health organisation with five clinical practice locations in Toowoomba; Aspley; Morayfield and Beenleigh. This growth was based on a reputation for exceptional care and clinical excellence.

We have a strong history and long tradition of delivering caring, effective and life-changing therapy services for children and adults with disability or development difficulties while supporting their parents, carers and families. TAG’s values are the backbone of our company culture, making it a great place to work.

ABOUT THE ROLE

Due to Therapy Alliance Group’s continued growth an amazing opportunity is available to support the CEO and their direct reports. As the EA to the CEO you will be responsible for ensuring smooth and efficient support to the CEO and Management team where required. Responsibilities will be diverse in nature, making for a dynamic and exciting role. Success will be achieved by having strong business acumen and the ability to work in a rapidly-changing environment. This role is a true operational hybrid role, if you like variety and want to be immersed in the full gamut of business operations this role is for you This role is a key link in supporting TAG business operational areas to meet required objectives and requires the highest level of ethical behaviour, confidentiality and discretion.

Your key responsibilities and duties will include but not limited too:

- Providing high level quality and timely administrative support to the CEO.
- Screening and effectively responding to enquiries on behalf of the CEO and their direct reports.
- Supporting the CEO and their direct reports through appointment and calendar management by proactively organising and preparing meeting bookings, minutes, agendas, presentation and training materials.
- Gathering information for reporting progress towards organisational Objectives and Key Results, and Key Performance Indicators, goals and any follow up actions arising at meetings on behalf of the CEO and their direct reports including keeping everyone abreast of deadlines.
- Assisting the CEO and their direct reports in the design and drafting of documents, spreadsheets, internal and external correspondence and other workflow related materials.
- Coordinating, researching and providing administrative support in a variety of projects as well as liaising internally and externally with key stakeholders for all aspects of TAG’s business operations.
- Providing reception, digital filing and general administrative support as required.
- Designing, creating, and delivering promotional materials and social media content for TAG and its related businesses.
- Providing feedback, suggestions and implementation ideas for process improvement ideas, particularly organisational efficiencies in how the CEO and their direct reports currently operate.
- Full Job Description available on request

ABOUT YOU

You are always two steps ahead and working in a fast-paced environment is what you thrive on, maintaining a cool head in times of pressure and a unique ability to just get things done, whilst never sacrificing on quality and attention to detail.

Your communication skills will be pivotal to your success. You understand how to influence others both verbally and in writing, and you are skilled at knowing how to communicate at all levels of an organisation. Others would describe you as a people person” who genuinely wants to get to know people and build relationships. Authenticity is everything.

Working closely with the CEO and Management team we expect you to embody our Leadership Behaviours: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity.

Building trust early with the CEO will be essential and you will do this with your self-discipline around following up, executing on tasks, clearly communicating, asking questions and doing what you say you will do.

Qualifications and Experience:

- Extensive experience in supporting a manager and/or senior executive, ideally in a business or health/disability environment.
- Experience working across an organisation with excellent verbal and written communication skills at all levels of the business
- Social media, branding and/or marketing experience with the ability to utilise different platforms to increase brand awareness, promote events and share news would be highly regarded
- Highly proficient computer skills for documents, spreadsheets and presentations (e.g. Microsoft Office Suite).
- Demonstrated experience in maintaining a high level of confidentiality and professional support with respect to sensitive business matters
- Demonstrated attention to detail and continued follow through in order to achieve agreed outcomes
- Proven prioritisation a