Capital Works Coordinator

Posted: 28/07/2025
- Closing Date: 10/08/2025
- Salary: $94,563.00 - $105,910.00
- Job Type: Ongoing / Non-ongoing; Full time
- Location: Canberra
- Job Category: Procurement, Contract Management,Project Management,Property Management/Maintenance,Science, Engineering, Technical

**About the National Film and Sound Archive**

The National Film and Sound Archive of Australia (NFSA) is Australia’s audiovisual archive, telling the national story by collecting, preserving and sharing audiovisual media, the cultural experience platforms of our time. The collection itself dates back to 1935, making it one of the world’s oldest audiovisual collections. It is also one of the country’s most used cultural collections, with around 125 million views of collection content each year. The NFSA is in a period of significant change. Following increased Government investment, the institution is in a process of digital transformation, establishing the NFSA as Australia’s most dynamic and valued cultural organisation. We are rebuilding our curatorial workforce and developing the NFSA’s capacity to digitise our collection at scale - to preserve it for the future, to make sure it can be discovered, and to share it with all Australians.

We continue to work on developing a stable, secure and future-proof workforce across our four physical sites based in Canberra and Mitchell in the ACT as well as in Sydney and Melbourne.

We are also undergoing a program of business improvement for many of our corporate systems to improve efficiency and reduce manual handling.

We are an ambitious organisation, and we aim to be an employer of choice within the Galleries, Libraries, Archives and Museums (GLAM) sector, providing exciting and challenging work, as well as favourable employment conditions and unique development opportunities for our staff.

**Cultural Values**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At the NFSA we prioritise the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

The National Film and Sound Archive of Australia is committed to ensuring a child-safe and child-friendly environment. All employees are expected to demonstrate a commitment to, and support for these principles in theory and practice.

**About the Team**

The Capital Works team is part of the Collection Preservation Branch and works collaboratively with the Property and Security team in the delivery and management of strategic and capital works to a small property portfolio in Canberra, Sydney and Melbourne. The team contributes to project and program delivery across the organisation, actively engaging with the Public Programs, learning, Collection Management, Curatorial, Digitisation and Digital teams.

The team supports the NFSA’s mission by providing a safe, resilient and fit for purpose environment for staff and visitors by managing the Agency’s capital works program, property strategy and workplace accommodation.

**The Opportunity**

The Capital Works Coordinator works in a small team that is responsible for delivering a variety of small to medium capital projects including building services asset replacement, workplace and storage facility fit outs, building refurbishment and conservation works. This position requires project management skills, strong people skills as well as a high level of collaboration and organisation.
- Please note: This recruitment process is intended to fill both current and future vacancies. While the position on offer is non-ongoing for 12-months with the possibility of an extension, a merit pool of suitable applicants may be established to fill similar ongoing and non-ongoing positions within the next 18-months._

Under the limited direction, this position is responsible for delivering the following functions:

- Establish and manage projects from concept/feasibility through to completion including:

- detailed planning of projects,
- development of various written briefs,
- scheduling and managing allocated budgets; and
- contract administration and project reporting.
- Develop tender documents and conduct procurements in compliance with Australian Government Commonwealth Procurement Rules and the NFSA’s procurement policies and guidelines.
- Ensure all works align with relevant policies for:

- security,
- disability and inclusion,
- sustainability; and
- heritage management.
- Work effectively with architects, designers, engineer and other consultants and various stakeholders to deliver projects.
- Ensure the safety of visitors, staff and collection material in the planning and delivery of projects i