Executive Assistant to General Managers

1 week ago

Sydney, Australia Commonwealth Bank of Australia Full time

Executive Assistant to General Managers
- **This role is a 12 month Mat Leave Cover (for Internals), 12 month Fixed term role (for Externals)**

**Team**:
The Marketing and Corporate Affairs (MCA) department is tasked with ensuring a cohesive and unified strategy for the organisation's marketing, branding, external and internal communications, and sustainability efforts.

Within this structure, you will support two Retail-focused general managers and their teams, encompassing both Consumer Marketing and Retail Corporate Affairs respectively.
- Seeking an experienced (5+ years) EA who is currently, who or has supported, multiple managers - a multi-tasker
- Consumer marketing is a big team - lots of call on the GM time, swift paced, hugely busy diary
- Corporate Affairs - small team but the GM works very closely with the Group Executive so important to have good working relationship with the GE EA
- Needs to be proactive - able to make decisions if managers are not available
- The ability to look ahead - think outside the box for solutions for time-poor managers
- Energetic teams - work hard, play hard - ready to inject some fun into the workplace whilst maintaining process and risk

**Do work that matters**

You will provide Executive support to two General Managers within MCA and your responsibilities will be as follows but not limited to:

- Providing efficient, professional delivery of administrative, secretarial and business support
- Diary and inbox management - scheduling meetings, managing correspondence and ensuring an efficient use of time.
- Assisting in meeting preparation, such as any packs or materials that are available for review prior to meetings.
- Coordinating internal/external meetings with clients/stakeholders - including liaising with other EAs and arranging meeting room bookings.
- Arranging events/functions/off-sites/team building events (including catering where required).
- Participating in meetings - coordinating agendas, actions and tracking.
- Coordinating international and domestic travel arrangements.
- Adhering to the Code of Conduct. The Code of Conduct sets the standards of behaviour, actions and decisions we expect from our people.

**We're interested in hearing from people who have**:

- Superior skills in Microsoft Office tools, including MS Teams conferencing.
- Previous Executive Assistant experience
- The ability to manage workflow, priorities, work well under pressure and be flexible
- High level of pragmatic professionalism - face to face, over the phone and through correspondence
- Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.

If this sounds like you on a page, we'd love to hear from you

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Advertising End Date: 12/09/2024

Job ID REQ215778

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