Executive Assistant

Executive Assistant

**Executive Assistant**
- **Permanent**:

- **Sydney Based**:

- **Hybrid working arrangements**

**How will I help?**

This is an exciting opportunity for an experienced Executive Assistant to support to Head of Banker and Customer Experience (BCX) and Head of Risk and Regulatory (R&RD) in Business and Wealth, Chief Operating Office. The role requires exceptional interpersonal, communication, organisational and prioritisation skills, as well as a high degree of professionalism, confidentiality and attention to detail.

**Key Responsibilities**:
Organise meetings or event room bookings, guests, catering, travel management and or equipment (as required) including supporting the LT or broader team

Timely and accurate expense management - invoice approvals, pCard reconciliations, etc.

Prepare agendas, compile necessary documents, and ensure follow-up actions are completed post-meetings

Manage Distribution Lists, secure / restricted site, meeting rooms, drives and other access

Serve as a key liaison between the executives and internal/external stakeholders, maintaining professional relationships and facilitating clear communication

Handle sensitive information with the highest level of discretion and maintain confidentiality at all times

Support the planning and execution of events, projects, and team initiatives as needed

Onboarding of new joiners for the LT

**What's in it for me?**

You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

Proven experience as an Executive Assistant within a fast-paced or corporate environment

Proficient in prioritising, organising and managing multiple tasks at one time

Ability to work with and manage sensitive and confidential information and conversations

Able to exercise initiative, analytical skills, attention to detail, problem solving, interpersonal and communication skills to achieve effective outcomes

A demonstrated ability to thrive in a dynamic role, where priorities frequently shift

Strong written and verbal communication skills

A track record of building strong relationships with stakeholders and collaborating effectively to achieve high-quality outcomes

Knowledge of Westpac system such as COUPA, AMEX and PHQ

**What is it like to work there?**

We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As well as competitive remuneration and a great culture, joining the Westpac family means you will get some of the best banking, wealth and insurance benefits in the market.

We back our employees by helping them work towards industry-recognised qualifications, using online learning, training modules and career planning tools for you to grow with us. We will even pay you to do volunteer or community work.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

**How do I apply?**

Start here. Just click on the **APPLY** or button.

**Do you need reasonable adjustments during the recruitment process?**

Job ID 300002461051106