Fleet Administrator

6 days ago

Geelong, Australia HAYS Full time

Join an established Geelong based NFP looking to appoint a Fleet Admin Officer

**Your new company**

Hays Recruitment is currently partnered with a well-established Geelong based NFP organisation. A leader in their field, this is a great opportunity to join a strong and growing admin team.

**Your new role**

As a Fleet Admin Officer you will support the Fleet Manager to mitigate the risks of operating fleet vehicles, keeping staff and clients safe and ensuring that the objectives of the organisation are met in accordance with policy, procedure

The Fleet Admin Officer will be responsible for a wide range of administrative related tasks, as well as acting in an advisory role to provide support and guidance to stakeholders on matters such as servicing, repairs and maintenance schedules.

Responsibilities will include, but not be limited to:

- Respond to queries to provide guidance on matters such as vehicle servicing arrangements, lodging insurance claims, replacement fuel cards, staff reimbursements, etc.
- Provide guidance on process as set out by company policy and procedures.
- Identify and nominate traffic infringements to drivers in a timely manner and escalate to Fleet Manager if necessary.
- Accurately enter new vehicle information into SmartFleet database and dispose of vehicles at end of lease
- Database maintenance, including changing driver names, vehicle locations, account code changes, registration expiry dates, bus safety inspection and extinguisher inspection dates, wheelchair lift service dates, etc.
- Notify salary packaging provider of changes to drivers, vehicles, FBT values.
- Provide GPS reports to Health, Safety & Well being team for incidences of excessive speeding, etc.
- Cancel lost or stolen fuel cards and order replacements.
- Investigate instances of declined fuel card transactions and provide guidance to custodians.
- Raise purchase orders for services such as car washing, etc.

**What you'll need to succeed**

To be successful as a Fleet Admin Officer
- Certificate IV in Business or similar discipline, or a minimum of 2 years work experience in a similar role
- Well developed attention to detail and data integrity skills
- Ability to work both autonomously and as part of a team, incorporating effective planning, time management and organisational skills to achieve quality outcomes
- Proven experience in developing and managing relationships with a wide range of internal and external partners
- Strong interpersonal and team skills and behaviours, incorporating verbal and written communication skills
- Demonstrated commitment to customer service, with a continuous improvement focus
- NDIS Screening Workers Check
- NDIS Worker Orientation Module Certificate of Completion
- Experience of using SmartFleet, or similar fleet management program

**What you'll get in return**

If you are successful in this position, you will be offered a Fixed Term Contract, with a salary of $60K - $70K + Super depending on experience.

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

2850001

  • Coordinator Fleet

    2 weeks ago

    Geelong, Australia City of Greater Geelong Full time

    **Coordinator Fleet**: **Job no**: 499727 **Work type**: Permanent Full Time **Classification**: Band 8 - Commencing at $118,486 pa **Categories**: Trades & Labour **About the role** Responsible for managing a diverse fleet of vehicles, plant, equipment, and inventory—including PPE and materials—you’ll ensure teams across the organisation have what...

  • Coordinator Fleet

    2 weeks ago

    Geelong, Victoria, Australia City Of Greater Geelong Full time

    **Coordinator Fleet**:**Job no**: 499727**Work type**: Permanent Full Time**Classification**: Band 8 - Commencing at $118,486 pa**Categories**: Trades & Labour**About the role**Responsible for managing a diverse fleet of vehicles, plant, equipment, and inventory—including PPE and materials—you'll ensure teams across the organisation have what they need...

  • Fleet Mechanic

    2 weeks ago

    Geelong, Victoria, Australia beBeeMechanic Full time $86,169

    About the RoleThis is an excellent opportunity to see where a career with us can take you.Are you a Qualified Motor Mechanic keen to secure an opportunity to carry out preventative maintenance, corrective maintenance and approved modifications in a clean environment to well-maintained fleet assets?Key Tasks:Under the direction of the supervisor, carrying out...

  • Fleet Maintenance Compliance Officer

    2 weeks ago

    Geelong, Australia McColl's Transport Full time

    **About McColl’s Transport** McColl’s Transport is one of Australia’s leading Tanker Transport companies, operating throughout Australia, specialising in the transportation of Bulk Food, Farm Milk and Bulk Chemicals, employing over 600 people nationally. At McColl’s, we value our employees and strive to provide a supportive workplace where people...

  • Fleet Maintenance Compliance Officer

    2 weeks ago

    Geelong, Victoria, Australia Mccoll'S Transport Full time

    **About McColl's Transport**McColl's Transport is one of Australia's leading Tanker Transport companies, operating throughout Australia, specialising in the transportation of Bulk Food, Farm Milk and Bulk Chemicals, employing over 600 people nationally.At McColl's, we value our employees and strive to provide a supportive workplace where people genuinely...

  • Administration Officer

    1 week ago

    Geelong, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** The Administration Officer is a position in some Orange Door sites. The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the workforce, as well as providing a point of contact for key...

  • Administration Officer

    7 days ago

    Geelong, Victoria, Australia Department Of Families, Fairness And Housing Full time

    **THE ROLE**The Administration Officer is a position in some Orange Door sites. The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the workforce, as well as providing a point of contact for key...

  • Administration Officer, Vps2 X2

    6 days ago

    Geelong, Australia Department of Families, Fairness and Housing Full time

    THE ROLE The Administration Officer provides assistance to the Child Protection program and will be responsible for a range of key tasks from preparation of high-level correspondence, complaint management, diary management, meeting preparation, minute taking, coordination and management of a range of secretariat and administrative support functions....

  • Infrastructure Operations Specialist

    2 weeks ago

    Geelong, Victoria, Australia beBeeFleetManager Full time $118,486

    Job TitleThe Coordinator Fleet will oversee the management of a diverse fleet of vehicles, plant, equipment, and inventory to ensure teams have the necessary resources to deliver infrastructure and community services.Lead the Fleet & Stores Unit to achieve strategic, operational, and financial objectives.Ensure efficient operational management of city assets...

  • Administration Officer

    1 week ago

    Geelong, Australia Department of Families, Fairness and Housing Full time

    Location: Geelong Job type: Full time Organisation: Department of Families, Fairness and Housing **Salary**: $56,271 - $72,262 Occupation: Community Services Reference: VG/DFFH/WWD/531182-1 The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life. Our...