Personal Assistant

**Hours per week**: if relevant to the position
**Remuneration**: Band 5 salary from $86,136.96 per annum plus superannuation and a fortnightly RDO
**Location**: Werribee based

**About the role**
We are entering an exciting period of change within the **Facilities, Fleet & Depot Stores department,** as we continue to develop to meet the strategic and operational needs of our growing municipality. This transformation is about people, purpose, and progress, and we are recruiting a diverse range of roles to the department—building a team that is passionate about service excellence, operational uplift, and meaningful change.

We’re looking for individuals who are not only skilled in their field, but who thrive in collaborative environments and are motivated by the opportunity to make a real and positive impact.

The Personal Assistant is responsible for the smooth and efficient operation of the Manager’s office. Key duties include diary management, handling correspondence, scheduling meetings, supporting reporting processes, maintaining filing systems, preparing purchase orders, and coordinating invoices. This role also contributes to internal projects, customer service functions, and ensures effective communication between the Manager and other departments, staff, and external stakeholders.

You’ll be working across a broad portfolio that includes Construction and Development Services, Facilities Maintenance Services, Building Maintenance Support, Fleet Management Services and Depot Stores. This role requires professionalism, initiative, and excellent time management, with the ability to juggle competing priorities and always maintain confidentiality.

**What your day will look like**
- Providing confidential and proactive administrative support to the Manager
- Managing appointments, correspondence, filing systems and meeting coordination
- Assisting in the preparation of reports, budgets and internal communications
- Coordinating invoices and purchase orders for the department
- Supporting the Manager’s team by assisting with enquiries and workflow scheduling
- Participating in small internal projects and ongoing improvement initiatives

**What you will bring**
- Administration qualification at Certificate IV level or above with relevant experience, or lesser formal qualifications with extensive administration experience
- Advanced skills in Microsoft Office (Word, Outlook, Excel), with the ability to type 65+ words per minute accurately
- Good working knowledge of PowerPoint and general business IT platforms
- Excellent communication skills, both verbal and written
- Demonstrated ability to manage competing priorities and meet deadlines under pressure
- Experience in local government or a similar complex environment (desirable)
- Experience in construction, facilities management, project management, or similar environment (desirable)
- Current Victorian Driver’s Licence (desirable)

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

**Why join Wyndham**
We are one of Australia’s fastest growing and most diverse cities.
By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.
Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.
Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

**How to apply**

**Applications close at 11:59PM on Wednesday, 27 August 2025.**

**Child Safe Organisation**
Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

**Diversity and Inclusion**
At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.