Administrative Assistant

21 hours ago

O'Connor, Australia Dec the Malls Full time

At Dec the Malls, we are passionate about transforming spaces with stunning displays, immersive attractions, and world-class Christmas decorations. Our work delights clients across Australia’s retail and government sectors, and now, we’re looking for a dedicated Administrative Assistant to help keep things running smoothly behind the scenes.

About the Role:
As an Administrative Assistant, you’ll play a key role in ensuring our office functions like clockwork. From handling Accounts Payable and Receivable to supporting HR and general office duties, you’ll be part of a vibrant team committed to delivering excellence to our clients. This full-time role is based at our Yangebup office, where you’ll support daily operations while maintaining a positive and professional environment.

Key Responsibilities:

- Accounts Payable & Receivable: Process invoices, reconcile accounts, and ensure timely payments and collections.
- Bookkeeping: Assist in preparing financial reports and maintaining accurate financial records.
- Human Resources Support: Help with employee onboarding, document preparation, and training coordination.
- Office Management: Oversee office supplies, coordinate with vendors, and maintain a well-organized workspace.
- Database & Document Management: Keep company databases up-to-date and ensure proper recordkeeping and confidentiality.

What We’re Looking For:

- Strong organizational and multitasking abilities
- Excellent communication skills, both written and verbal
- Attention to detail, with a focus on accuracy in managing financial and administrative tasks
- Experience with Microsoft Office (Word, Excel, Outlook) and accounting software (Xero preferred)
- Bookkeeping experience, with a commitment to maintaining confidentiality when handling sensitive information

Bonus Points:

- Previous experience in a similar administrative or bookkeeping role
- Familiarity with job management software like SimPro
- A team player who’s ready to jump in and make a difference

Ready to take your career to the next level?

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