Project Officer

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The Project Officer is a junior project management role to support the management and implementation of construction projects. The role will be responsible for supporting the Project Manager and the project team to deliver the project planning, managing client relationships, engagement and management of consultants and contractors, project budget and delivery, performance reporting.
Key stakeholders also include Department of Treasury & Finance, Department of Premier & Cabinet, Department of Health, the project design teams, consultants, contractors and other relevant areas of VHBA. The role will also involve working with Health Services and providing support with facilitation and secretariat as required.
An appropriate tertiary qualification in architecture, building, engineering (or equivalent) and experience in the administration of construction contracts is required.
The position is based in the High Value, High Risk program of the Victorian Health Building Authority (VHBA). The High Value, High Risk (HVHR) program delivers projects categorised as HVHR by the Department of Treasury and Finance. These projects typically exceed $150m in value and are highly complex.
Key stakeholders include the project client, the project design teams, consultants, contractors and other relevant policy/program areas within VHBA/the department. The role may also involve working with relevant Project partner Health Service/s and providing support with facilitation and secretariat as required.
Are you
- Passionate about improving the delivery of public sector capital projects?
- Committed to delivery of sustainable services to Victorian communities?
- A strong team player with the ability to work autonomously to deliver outcomes?

Accountabilities
- Monitor and report on project progress and expenditure, project cashflow and forecasting and report to key stakeholders and project management offices on overall program and budget performance
- Responsible for the development and implementation of a framework in line with the Victorian Government records management policy and High Value High Risk Framework requirements as applicable to ensure information and systems management activities occur in a consistent manner for key governance and decision making across the project lifecycle.
- Provide general project management support and be responsive to the needs of the project and program.
- Maintain project shared mailbox and work with electronic document management system (TRIM), Aconex and Office 365 systems for document and records management to maintain controlled document registers and receive, record and distribute technical documentation, checking all documentation for correct numbering, revision control, status, format and legibility.
- Prepare briefs, letters, memos and other project communications methods using clear and concise language and ensure written communications contain necessary information and assist with coordinating VHBA team meetings schedule.
- Coordinate general project procurement related activities, which includes managing commitments, claims, expenditures and processing invoices through CMS and other finance portals as required.
- Assist in preparation of PMO Reporting, which includes project cost, program, risks, issues, cashflow and also assist with Industry Capability Network (ICN) reporting.
- Assist in updating and maintaining project Risk Register.
- Assist and support the preparation of the PCG/PSC Reports and responsible in taking minutes from the meetings.
- Work closely with internal and external stakeholders to assist with contract preparation and administration.
- Assist project leader/ site leads to deliver a range of project tasks - document reviews, filing, drafting etc

Mandatory Vaccination Policy

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For further information please visit the Department of Health